How To Fix HRPBSHU006 - For year &1 quota = &2 < usage = &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSHU - HR Public sector (H) developments

• Message number: 006

• Message text: For year &1 quota = &2 < usage = &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSHU006 - For year &1 quota = &2 < usage = &3 ?

  The SAP error message HRPBSHU006 typically relates to issues with employee leave quotas in the Human Resources module, specifically in the context of absence management. The message indicates that for a specific year (denoted by &1), the quota (denoted by &2) is less than the usage (denoted by &3). This means that the employee has used more leave than they are entitled to for that year.
  Cause:
  
  Quota Misconfiguration: The leave quota for the employee may not have been set up correctly, leading to discrepancies between the allocated quota and the actual usage.
  Incorrect Absence Records: There may be incorrect or duplicate absence records that have inflated the usage count.
  Quota Carryover Issues: If there are rules for carrying over unused leave from previous years, these may not have been applied correctly.
  Time Evaluation Errors: Errors in the time evaluation process may lead to incorrect calculations of leave usage and quotas.
  
  Solution:
  
  
  Check Quota Configuration:
  
  Verify the leave quota configuration for the employee in the system. Ensure that the quotas are set up correctly for the relevant year.
  Use transaction code PA30 to check the employee's infotype 2006 (Absence Quotas) and confirm the quota values.
  
  
  
  Review Absence Records:
  
  Check the absence records for the employee using transaction code PA20 or PT50. Look for any discrepancies or duplicate entries that may have caused the usage to exceed the quota.
  Correct any erroneous absence records.
  
  
  
  Adjust Quota:
  
  If necessary, adjust the leave quota for the employee to reflect the correct entitlement. This can be done through the relevant infotype (2006) or using the quota adjustment functionality.
  
  
  
  Run Time Evaluation:
  
  If changes are made, ensure to run the time evaluation process again to recalculate the quotas and usage. This can be done using transaction code PT60.
  
  
  
  Consult with HR:
  
  If you are unsure about the correct quota or absence records, consult with your HR department or the person responsible for managing employee leave.
  
  
  
  Related Information:
  
  Infotype 2006: This infotype is used to manage absence quotas in SAP HR. It contains information about the different types of leave quotas an employee has.
  Absence Types: Different absence types may have different rules regarding quotas and carryover. Ensure that the absence types are configured correctly in the system.
  Time Management: Understanding how time management works in SAP can help in troubleshooting issues related to leave quotas and absence management.
  
  If the issue persists after following these steps, it may be necessary to consult SAP support or your internal SAP technical team for further assistance.