How To Fix HRPBSAE167 - Total delegation duration in service period exceeds limit &1 months

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSAE -

• Message number: 167

• Message text: Total delegation duration in service period exceeds limit &1 months

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSAE167 - Total delegation duration in service period exceeds limit &1 months ?

  The SAP error message HRPBSAE167 indicates that the total delegation duration in a service period exceeds a specified limit (denoted by &1 months). This error typically occurs in the context of SAP HR (Human Resources) when managing employee delegations, such as leave or absence requests.
  Cause:
  The error is triggered when the total duration of all delegations (e.g., leave of absence, sick leave, etc.) for an employee within a defined service period exceeds the maximum allowed duration set in the system. This limit is often configured in the system settings and is intended to prevent excessive delegations that could impact workforce management and planning.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Delegation Records: Check the employee's delegation records to identify the total duration of all active delegations. This can be done through the relevant HR transaction codes (e.g., PA20, PA30) or reports.
  
  
  Adjust Delegation Duration: If the total duration exceeds the limit, consider adjusting the delegation requests. This may involve:
  
  Reducing the duration of one or more delegations.
  Cancelling unnecessary or overlapping delegations.
  Ensuring that the delegations are valid and necessary.
  
  
  
  Check Configuration Settings: If the limit seems too restrictive for your organization's needs, consult with your SAP HR configuration team to review and potentially adjust the maximum delegation duration setting in the system.
  
  
  Communicate with Employees: Inform employees about the delegation limits and the importance of adhering to them. This can help prevent future occurrences of the error.
  
  
  Testing: After making adjustments, test the delegation process again to ensure that the error no longer occurs.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Documentation: Review SAP HR documentation for guidelines on managing employee delegations and understanding the configuration settings related to absence management.
  Support: If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with SAP experts.
  
  By following these steps, you should be able to address the HRPBSAE167 error and manage employee delegations effectively within the SAP system.