How To Fix HRPBS00_MD036 - There exists only an infotype-Record in the future

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBS00_MD - Message class for Master Data Tool

• Message number: 036

• Message text: There exists only an infotype-Record in the future

What causes this issue?

For the selected date exists no infotype-record in the
Personnal-Administration.

System Response

The first record in the future has been proposed. You have to save this
record to use it in the process scenario.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBS00_MD036 - There exists only an infotype-Record in the future ?

  The SAP error message HRPBS00_MD036 indicates that there is an infotype record in the future, which means that the system has detected a record with a validity period that starts in the future. This can occur in various HR infotypes, such as personal data, organizational assignment, or payroll-related infotypes.
  Cause:
  
  Future Dated Records: The primary cause of this error is the existence of a record in an infotype that has a start date in the future. For example, if an employee's position is set to change in the future, but the current processing date is before that change, the system will flag this as an error.
  Incorrect Data Entry: Sometimes, this can happen due to incorrect data entry where future dates are mistakenly entered.
  Data Migration Issues: If data has been migrated from another system, future-dated records may have been inadvertently included.
  
  Solution:
  
  Check Infotype Records: Review the infotype records for the employee in question. You can do this using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data). Look for any records with a start date that is in the future.
  Adjust Dates: If you find any future-dated records that should not be there, you can either delete them or adjust the dates to be in the past or present, depending on the business requirements.
  Consult with HR: If the future-dated record is valid (e.g., a planned promotion or transfer), consult with your HR department to determine how to handle the record appropriately.
  Use Transaction Codes: If you need to make changes, you can use transaction codes like PA30 to modify or delete the records as necessary.
  Check for Related Errors: Sometimes, this error can be related to other issues in the system. Ensure that there are no other errors that might be causing this issue.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of information about employees. Each infotype has a validity period, and records can be created for different time frames.
  Date Management: SAP HR has strict rules regarding date management, and it is essential to ensure that records are maintained correctly to avoid errors during payroll processing or reporting.
  Documentation: Refer to SAP Help documentation for more details on handling infotype records and understanding the implications of future-dated records.
  
  If the issue persists after checking and adjusting the records, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues or patches related to this error message.