How To Fix HRPAYUS_MESSAGES801 - You are not allowed to maintain type of information &1; see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_MESSAGES - Message class for US Payroll functionalities

• Message number: 801

• Message text: You are not allowed to maintain type of information &1; see long text

What causes this issue?

In this Customizing activity, you are no longer allowed to maintain data
for the following types of information:
09 - W-2/W-2c PR Electronic filing confirmation number
10 - Estimated Gross Amount
11 - Courtesy Withholding

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use the following Customizing activities to maintain data for these
types of information:
<DS:SIMG.OHAUSTRW2_001>Define confirmation number for PR W-2/W-2C forms
</>
<DS:SIMG.OHAUTXBSI500>Maintain estimated quarterly gross wages</>
<DS:SIMG.PAY_US_TX_003315>Maintain courtesy withholding</>

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_MESSAGES801 - You are not allowed to maintain type of information &1; see long text ?

  The SAP error message HRPAYUS_MESSAGES801 typically indicates that a user is attempting to maintain a type of information for which they do not have the necessary authorizations. This is common in SAP systems where access control is enforced to ensure that only authorized personnel can modify sensitive data.
  Cause:
  
  Authorization Issues: The user does not have the required authorization to maintain the specific type of information indicated by the placeholder &1. This could be related to personnel administration, payroll, or other HR-related data.
  Configuration Settings: The system may be configured in such a way that certain types of information are restricted based on user roles or organizational units.
  User Role Assignment: The user may not be assigned to the correct role that includes the necessary permissions to perform the action.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check for missing authorizations.
  Review the authorization objects related to HR data maintenance (e.g., P_ORGIN, P_PERS, etc.) to ensure the user has the necessary permissions.
  
  
  
  Role Adjustment:
  
  If the user lacks the required authorizations, a system administrator or security officer should review and adjust the user’s roles and profiles to include the necessary permissions.
  
  
  
  Consult Long Text:
  
  The error message suggests checking the long text for more details. This can provide specific information about what type of information is restricted and may offer additional guidance.
  
  
  
  Training and Documentation:
  
  Ensure that users are trained on the processes and understand the types of information they are allowed to maintain. Documentation can help clarify roles and responsibilities.
  
  
  
  System Configuration Review:
  
  If the issue persists, it may be necessary to review the configuration settings in the SAP system to ensure that they align with the organization’s policies and user needs.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SU01 (User Maintenance) to check user roles.
  PFCG (Role Maintenance) to manage roles and authorizations.
  SU53 (Authorization Check) to analyze authorization failures.
  
  
  
  SAP Notes: 
  
  Check SAP Notes for any known issues or updates related to this error message.
  
  
  
  Documentation: 
  
  Refer to SAP Help documentation for detailed information on authorization objects and HR data maintenance.
  
  
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP Basis or Security team for further investigation.