How To Fix HRPAYUS_CE012 - Employee skipped from USCLM processing. Invalid C1 entry.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYUS_CE - Messages for US payroll CE

• Message number: 012

• Message text: Employee skipped from USCLM processing. Invalid C1 entry.

What causes this issue?

You attempted to execute a payroll for an employee using the U.S.
Overpayments Processing and Recovery (USCLM payroll function), but the
system could not find a corresponding entry in the current cost
assignment table, causing the system to skip employee from USCLM
processing. The cost assignment index for the wage type in the original
period does not exist in none of the cost assignment tables (C0, WPBP or
C1).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The employee processed has a wage type with an invalid cost assignment
split (i.e. the cost assignment referred to that split does not exist).
As a result, the system creates an entry in Cost Assignment from
Different Infotypes (C1) table with blank value, which is invalid.

How to fix this error?

To verify why this message is displayed, proceed as follows:
Check why the cost assignment was not found.
In case of inconsistencies, it may be that other parts in payroll are
causing this issue.
PC_PAYRESULT transaction can be used to verify the payroll results and
check if any entries are missing.
These inconsistencies must be solved in order to run overpayment payroll
function accordingly.
Example
<ZH>U.S. Overpayment Recovery</>
In payroll period 02.2019, employee A has only one entry in WPBP table,
which has the cost assignment split (APZNR) 01.
Still in payroll period 02.2019, employee A has an overpayment for wage
type M003 identified. This overpayment is stored in CLM cluster table
with the APZNR 02.
When trying to recover the amount for this overpayment, the system will
try to match the original cost assignment. Since the APZNR 02 did not
exist in the pay period where the overpayment happened (02.2019), the
system will create an entry in C1 table with blank company code. This is
incorrect.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYUS_CE012 - Employee skipped from USCLM processing. Invalid C1 entry. ?

  The SAP error message HRPAYUS_CE012 indicates that an employee has been skipped from the USCLM (U.S. Centralized Leave Management) processing due to an invalid C1 entry. This error typically arises in the context of payroll processing in the U.S. and is related to the configuration of the employee's data in the system.
  Cause:
  
  Invalid C1 Entry: The C1 entry refers to a specific configuration or data entry related to the employee's payroll or leave management. If this entry is missing, incorrect, or not properly configured, the system will skip the employee during processing.
  Employee Master Data Issues: There may be issues with the employee's master data, such as missing or incorrect information in the infotypes related to payroll or leave management.
  Configuration Issues: The configuration settings for the USCLM or payroll processing may not be set up correctly, leading to this error.
  
  Solution:
  
  Check C1 Entry: Review the C1 entry for the employee in question. Ensure that it is correctly configured and that all required fields are filled out properly.
  Review Employee Master Data: Go through the employee's master data in SAP, particularly the infotypes related to payroll (e.g., Infotype 0001 - Organizational Assignment, Infotype 0002 - Personal Data, Infotype 0008 - Basic Pay, etc.). Make sure all necessary information is complete and accurate.
  Configuration Review: If the C1 entry appears correct, check the configuration settings for USCLM and payroll processing. Ensure that all necessary settings are in place and that there are no discrepancies.
  Consult Documentation: Refer to SAP documentation or notes related to USCLM processing and the specific error message for additional guidance.
  Testing: After making corrections, run a test payroll or processing run to see if the error persists.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee data.
  Support: If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYUS_CE012 error message.