How To Fix HRPAYQA005 - Infotype 0185 Subtype &1 Record Not Found

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYQA - Messages for Qatar payroll handling

• Message number: 005

• Message text: Infotype 0185 Subtype &1 Record Not Found

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYQA005 - Infotype 0185 Subtype &1 Record Not Found ?

  The SAP error message HRPAYQA005 with the description "Infotype 0185 Subtype &1 Record Not Found" typically occurs in the context of Human Resources (HR) and Payroll processing. This error indicates that the system is unable to find a record for the specified infotype (0185) and subtype in the database.
  Cause:
  
  
  Missing Data: The most common cause of this error is that there is no existing record for the specified infotype and subtype for the employee in question. Infotype 0185 is related to "Additional Payments" or "Bonus Payments," and if no record exists, the system will throw this error.
  
  
  Incorrect Subtype: The subtype specified in the error message may not be valid or may not have been created for the employee.
  
  
  Data Deletion: The record may have been deleted or not yet created for the employee.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access the infotype records.
  
  
  Solution:
  
  
  Check Infotype Records: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if there are any existing records for infotype 0185 for the employee in question.
  If no records exist, you may need to create a new record using transaction PA30.
  
  
  
  Create Missing Record: 
  
  If the record is indeed missing, you can create it by navigating to the appropriate infotype and entering the required data.
  
  
  
  Verify Subtype: 
  
  Ensure that the subtype you are trying to access is correct and that it has been configured properly in the system.
  
  
  
  Check Authorizations: 
  
  Ensure that the user has the necessary authorizations to access the infotype and subtype. This may require coordination with your SAP security team.
  
  
  
  Consult Documentation: 
  
  Review any relevant documentation or configuration settings related to infotype 0185 to ensure that it is set up correctly.
  
  
  
  Debugging: 
  
  If the issue persists, consider debugging the program or transaction that is generating the error to identify any underlying issues.
  
  
  
  Related Information:
  
  Infotype 0185: This infotype is used for managing additional payments or bonuses in the SAP HR module. It is important to ensure that all necessary configurations and data entries are made for it to function correctly.
  Transaction Codes: Familiarize yourself with transaction codes like PA20, PA30, and others related to HR data management.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR and Payroll.