How To Fix HRPAYNLPR_EN043 - Double CSN [BSN] is used for employee &1 (&2) in period &3 - &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYNLPR_EN - Pension Return NL

• Message number: 043

• Message text: Double CSN [BSN] is used for employee &1 (&2) in period &3 - &4

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYNLPR_EN043 - Double CSN [BSN] is used for employee &1 (&2) in period &3 - &4 ?

  The SAP error message HRPAYNLPR_EN043 indicates that there is a double use of the Citizen Service Number (CSN), also known as Burgerservicenummer (BSN) in the Netherlands, for an employee in a specific period. This typically occurs when the same CSN is assigned to multiple employees or when an employee's record is incorrectly set up.
  Cause:
  
  Duplicate CSN Assignment: The same CSN is assigned to more than one employee in the payroll system.
  Incorrect Employee Data: There may be an error in the employee master data, such as incorrect entries or missing information.
  Data Migration Issues: If data has been migrated from another system, duplicates may have been created inadvertently.
  Temporary Employment: If an employee has multiple employment records (e.g., part-time and full-time), the system may not be able to differentiate between them if the CSN is not handled correctly.
  
  Solution:
  
  
  Check Employee Records: Review the employee records in the SAP system to identify where the duplicate CSN is being used. You can do this by running reports or using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Correct Duplicate Entries: If you find that the same CSN is assigned to multiple employees, you will need to correct the records. This may involve:
  
  Assigning a unique CSN to one of the employees.
  Ensuring that the CSN is correctly entered for each employee.
  
  
  
  Data Validation: Implement checks to validate CSN entries during data entry to prevent future duplicates. This can include using validation rules or custom programs.
  
  
  Consult with HR: If you are unsure about the correct CSN for an employee, consult with your HR department or the employee directly to ensure that the correct information is being used.
  
  
  Run Payroll Simulation: After making corrections, run a payroll simulation to ensure that the error does not reoccur and that all employee records are processed correctly.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review SAP documentation related to HR master data management and payroll processing to understand best practices for maintaining employee records.
  Training: Consider training for HR personnel on how to manage employee data effectively to avoid similar issues in the future.
  
  By addressing the root cause of the duplicate CSN assignment and ensuring proper data management practices, you can resolve the HRPAYNLPR_EN043 error and prevent it from occurring again.