How To Fix HRPAYIT_DMA003 - INPDAP id duplicated for employee in current declaration

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIT_DMA -

• Message number: 003

• Message text: INPDAP id duplicated for employee in current declaration

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIT_DMA003 - INPDAP id duplicated for employee in current declaration ?

  The SAP error message HRPAYIT_DMA003 indicates that there is a duplication of the INPDAP (Input Data for Payroll) ID for an employee in the current payroll declaration. This error typically arises in the context of payroll processing within the SAP Human Capital Management (HCM) module, particularly when dealing with payroll data submissions.
  Cause:
  
  
  Duplicate Entries: The most common cause of this error is that there are multiple entries for the same INPDAP ID for the same employee in the payroll data. This can happen due to:
  
  Manual data entry errors.
  Incorrect data imports or uploads.
  Multiple payroll runs being processed simultaneously.
  
  
  
  Configuration Issues: There may be issues with the configuration of payroll processing that allow for duplicate entries to be created.
  
  
  Data Migration Issues: If data has been migrated from another system, it’s possible that duplicates were introduced during the migration process.
  
  
  Solution:
  
  
  Identify Duplicates: 
  
  Use transaction codes like SE16 or SE11 to check the relevant tables (e.g., T5ITP, T5ITP_D) for duplicate entries for the specific employee and INPDAP ID.
  You can also run reports to identify duplicate payroll entries.
  
  
  
  Correct Data: 
  
  Once duplicates are identified, you will need to correct the data. This may involve deleting or merging duplicate entries.
  Ensure that only one valid entry exists for the INPDAP ID for the employee in the current payroll period.
  
  
  
  Review Payroll Configuration: 
  
  Check the payroll configuration settings to ensure that they are set up correctly to prevent duplicates from being created in the future.
  
  
  
  Test Payroll Run: 
  
  After making corrections, perform a test payroll run to ensure that the error does not reoccur.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or notes related to this error for any specific guidance or patches that may be applicable.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common errors.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PA30: Maintain HR Master Data
  PC00_MXX_CALC: Payroll Calculation
  PC00_MXX_CEDT: Payroll Results
  
  
  User Roles: Ensure that users responsible for payroll processing have the appropriate roles and authorizations to make necessary changes.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HCM for further assistance.