How To Fix HRPAYIEPAYROLL018 - When creating a batch session, the issue date of the P45 must be entered

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYIEPAYROLL - Message class for payroll reporting - IE

• Message number: 018

• Message text: When creating a batch session, the issue date of the P45 must be entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYIEPAYROLL018 - When creating a batch session, the issue date of the P45 must be entered ?

  The SAP error message HRPAYIEPAYROLL018 typically occurs in the context of payroll processing in the SAP HR module, specifically when dealing with the creation of a batch session for payroll in the UK. This error indicates that the issue date for the P45 form must be provided, which is a requirement for processing payroll information correctly.
  Cause:
  The error arises when the system detects that the P45 issue date has not been entered or is missing in the relevant payroll infotype (usually Infotype 0077 for P45). The P45 form is a document issued by an employer when an employee leaves a job, and it contains important tax information that must be reported to HM Revenue and Customs (HMRC).
  Solution:
  To resolve this error, you need to ensure that the P45 issue date is correctly entered in the employee's payroll data. Here are the steps to do this:
  
  
  Access the Employee's Data:
  
  Use transaction code PA30 (Maintain HR Master Data) to access the employee's records.
  
  
  
  Select the Relevant Infotype:
  
  Enter the employee's personnel number and select Infotype 0077 (P45).
  
  
  
  Enter the P45 Issue Date:
  
  If the infotype is not already created, you may need to create a new record. Ensure that the P45 issue date is filled in correctly. This date should reflect the date the employee left the organization.
  
  
  
  Save Changes:
  
  After entering the required information, save the changes.
  
  
  
  Retry the Batch Session:
  
  Once the P45 issue date is entered, attempt to create the batch session again.
  
  
  
  Related Information:
  
  P45 Form: The P45 is a critical document for tax purposes in the UK, and it is essential for both the employer and the employee. It helps ensure that the employee's tax code is updated correctly for their next employment.
  Infotypes in SAP HR: Infotypes are used in SAP HR to store specific types of employee data. Each infotype has a specific purpose, and it is crucial to maintain them accurately for payroll processing.
  Payroll Processing: Ensure that all necessary data is entered before running payroll to avoid errors and ensure compliance with tax regulations.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP HR administrator or technical support team for further assistance.