How To Fix HRPAYHR_JOPPD040 - OIB &1: Sum of absence hours exceeds max. allowed value! Reported as: &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYHR_JOPPD - JOPPD related messages

• Message number: 040

• Message text: OIB &1: Sum of absence hours exceeds max. allowed value! Reported as: &2.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYHR_JOPPD040 - OIB &1: Sum of absence hours exceeds max. allowed value! Reported as: &2. ?

  The SAP error message HRPAYHR_JOPPD040 indicates that the sum of absence hours for an employee exceeds the maximum allowed value defined in the system. This error typically occurs during payroll processing or when trying to record absences in the Human Resources module.
  Cause:
  
  Exceeding Absence Limits: The employee has recorded absence hours that, when summed up, exceed the maximum limit set for a specific absence type (e.g., sick leave, vacation).
  Configuration Issues: The absence types may not be configured correctly in the system, leading to incorrect calculations.
  Data Entry Errors: There may be incorrect data entries for absence hours, either due to manual input errors or incorrect data migration.
  Policy Changes: Changes in company policy regarding absence limits may not have been updated in the SAP system.
  
  Solution:
  
  Review Absence Records: Check the employee's absence records to identify the total hours recorded. Compare this with the maximum allowed value for the specific absence type.
  Adjust Absence Entries: If the total hours exceed the limit, you may need to adjust the absence entries. This could involve reducing the recorded hours or splitting the absence into multiple entries if applicable.
  Check Configuration: Review the configuration settings for absence types in the SAP system. Ensure that the maximum allowed values are set correctly according to company policy.
  Consult with HR: If there are policy changes, consult with the HR department to ensure that the system reflects the current absence policies.
  Run Reports: Use SAP reporting tools to generate reports on absence hours to identify trends or issues with specific employees or absence types.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review employee records.
  Absence Types: Familiarize yourself with the different absence types configured in your SAP system and their respective limits.
  Documentation: Refer to SAP documentation or your organization's HR policies for specific guidelines on absence management and limits.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to resolve the error and ensure that absence records are compliant with the defined limits in your SAP system.