How To Fix HRPAYFR_DSN238 - At least one employee detected for workplace declared as having no EEs

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_DSN - Message class for DSN

• Message number: 238

• Message text: At least one employee detected for workplace declared as having no EEs

What causes this issue?

The program has detected payroll results for an employee in a workplace
declared to have no employees.

System Response

The system does not create a nil return type DSN for the workplace in
question. Instead, it creates a standard DSN, as it has detected data
for an employee assigned to this workplace. The system returns a warning
message.

How to fix this error?

If the employee whose data have been detected is no longer active in the
workplace in question, the warning message may be ignored. It is
probably an additional payment and it is true that the workplace no
longer has active employees.
If the employee whose data have been detected is still active in the
workplace in question, then the parameter settings for the workplace in
question are incorrect as they specify that this workplace should no
longer have active employees. Please correct the parameter settings for
this workplace in view <DS:SIMG.PY_FR_DSN5F1P_PERIOD>V_T5F1P_PERIOD</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_DSN238 - At least one employee detected for workplace declared as having no EEs ?

  The SAP error message HRPAYFR_DSN238 indicates that there is a discrepancy in the payroll processing related to a workplace that has been declared as having no employees (EEs), yet at least one employee is detected for that workplace. This situation typically arises in the context of payroll processing in the SAP HR module, particularly in the French payroll system.
  Cause:
  
  Workplace Configuration: The workplace in question may have been configured incorrectly, leading to a situation where it is marked as having no employees, but there are employees assigned to it.
  Employee Assignment: Employees may have been assigned to the workplace after it was marked as having no employees, leading to this inconsistency.
  Data Entry Errors: There may be data entry errors in the employee master data or workplace configuration that need to be corrected.
  Payroll Control Record: The payroll control record may not be set up correctly, leading to inconsistencies in how employees are associated with workplaces.
  
  Solution:
  
  
  Check Workplace Configuration:
  
  Go to the workplace configuration in the SAP system and verify that the workplace is correctly set up to reflect the actual number of employees assigned to it.
  Ensure that the workplace is not mistakenly marked as having no employees.
  
  
  
  Review Employee Assignments:
  
  Check the employee master data to confirm that employees are correctly assigned to the workplace in question.
  If employees have been assigned after the workplace was marked as having no employees, update the workplace configuration accordingly.
  
  
  
  Correct Data Entry Errors:
  
  Review the data entry for both the workplace and the employee records to identify any discrepancies or errors.
  Make necessary corrections to ensure that the data is consistent.
  
  
  
  Update Payroll Control Record:
  
  Ensure that the payroll control record is correctly set up and reflects the current status of the workplace and its employees.
  If necessary, update the payroll control record to include the correct information.
  
  
  
  Run Consistency Checks:
  
  Use SAP tools to run consistency checks on the payroll data to identify any other potential issues that may need to be addressed.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll Calculation) to investigate and resolve the issue.
  Documentation: Refer to SAP documentation or help files related to HR and payroll processing for more detailed guidance on workplace and employee configuration.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to resolve the HRPAYFR_DSN238 error and ensure that your payroll processing runs smoothly.