How To Fix HRPAYDESVD3016 - Period &1 - &2 has already been reported

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVD3 - Error Notifications DEUEV

• Message number: 016

• Message text: Period &1 - &2 has already been reported

What causes this issue?

The health insurance fund confirmation provides data for a period that
had already been reported, either partially or in whole, by a previous
health insurance fund confirmation.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Before the health insurance fund provides data for a period again, you
need to provide a reversal for the previous notification. However, this
reversal is not in the system.

System Response

The system cannot process the health insurance fund confirmation
automatically.

How to fix this error?

Clarify with the health insurance fund why a period was reported again,
either partially or in whole, without a reversal being sent for the old
data first.
If the reversal is sent, you can then start the report <ZH>Process DEUEV
Inbound Notifications </>(RPCDRVD0) again to process both health
insurance fund confirmations (reversal and new notification)
automatically.
Otherwise, make the change requested by the health insurance fund in the
master data manually and set the status of the health insurance fund
notification to <LS>Processed Manually</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVD3016 - Period &1 - &2 has already been reported ?

  The SAP error message HRPAYDESVD3016 indicates that a specific payroll period (defined by the start and end dates, represented as &1 and &2) has already been reported to the relevant authorities or systems. This error typically arises in the context of payroll processing, particularly when attempting to reprocess or adjust payroll data for a period that has already been finalized and reported.
  Cause:
  
  Duplicate Reporting: The most common cause is an attempt to report payroll data for a period that has already been submitted. This can happen if there are multiple attempts to submit the same payroll data.
  Incorrect Period Selection: The user may have selected the wrong period for reporting, leading to an attempt to report a period that has already been processed.
  System Configuration: There may be configuration settings in the SAP system that prevent changes to already reported periods.
  
  Solution:
  
  Verify Reporting Status: Check the status of the payroll period in question to confirm whether it has indeed been reported. This can usually be done through the payroll reporting transaction or by checking the relevant logs.
  Adjust Reporting: If adjustments are necessary, you may need to follow the appropriate procedures for making corrections to reported payroll data. This often involves creating a correction report or adjusting the payroll results for the affected period.
  Consult Documentation: Review the SAP documentation or help files related to payroll reporting to understand the specific steps required for your version of SAP.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert who can provide guidance based on your specific configuration and requirements.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_MXX_CALC (for payroll calculation) and PC00_MXX_REPORT (for payroll reporting).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that can resolve the issue.
  User Roles and Permissions: Ensure that the user attempting to report has the necessary permissions to perform payroll reporting actions.
  
  By following these steps, you should be able to address the HRPAYDESVD3016 error and proceed with your payroll processing tasks.