How To Fix HRPAYDESVBN019 - Payroll office &1 &2 is used for active and exempt employees.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVBN - Contribution Statement

• Message number: 019

• Message text: Payroll office &1 &2 is used for active and exempt employees.

What causes this issue?

The contributions for exempt employees and the contributions for active
employees need to be reported in different SI contribution statements.
You are, therefore, not allows to use the same payroll office for exempt
employees and active employees.

System Response

The SI contribution statement for the payroll office is created with the
status <ZK>With Errors</>.

How to fix this error?

Correct the grouping of employee personnel areas in payroll offices
(subapplication SVBL). You may not assign the same payroll offices for
exempt employees and for active employees.
Then restart the creation of the SI contribution statements.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVBN019 - Payroll office &1 &2 is used for active and exempt employees. ?

  The SAP error message HRPAYDESVBN019 indicates that there is an issue with the payroll office configuration in the SAP system. Specifically, it suggests that the payroll office identified by the parameters &1 and &2 is being used for both active and exempt employees, which is not allowed in the current configuration.
  Cause:
  
  Configuration Issue: The payroll office may be incorrectly configured to handle both active and exempt employees simultaneously.
  Data Entry Error: There may be incorrect data entries in the employee master records or payroll settings that are causing the system to recognize the payroll office as being used for both types of employees.
  Business Rules: The business rules defined in the system may not allow for a payroll office to process both active and exempt employees.
  
  Solution:
  
  
  Review Payroll Office Configuration:
  
  Check the configuration of the payroll office in the SAP system. Ensure that it is set up correctly to handle either active or exempt employees, but not both.
  Navigate to the relevant configuration settings in the SAP IMG (Implementation Guide) under the Payroll section.
  
  
  
  Check Employee Master Data:
  
  Review the employee master records for the employees assigned to the payroll office in question. Ensure that they are categorized correctly as either active or exempt.
  Make necessary adjustments to the employee records to ensure compliance with the payroll office's intended use.
  
  
  
  Consult Business Rules:
  
  Verify the business rules and policies regarding payroll processing for active and exempt employees. Ensure that the payroll office assignment aligns with these rules.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error does not reoccur and that the payroll office processes the employees correctly.
  
  
  
  Documentation and Training:
  
  Document the changes made and provide training to relevant personnel to prevent similar issues in the future.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and SPRO (SAP Project Reference Object) for configuration changes.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By addressing the configuration and data issues, you should be able to resolve the HRPAYDESVBN019 error and ensure proper payroll processing for your employees.