How To Fix HRPAYDESVA1090 - No reason for exceeding the permitted total duration was recorded.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVA1 - Message Class for A1 Procedure

• Message number: 090

• Message text: No reason for exceeding the permitted total duration was recorded.

What causes this issue?

The application for an exception agreement exceeds the total permitted
duration of five years taking relevant previous employment periods into
account. As the issuing of exception approvals is a discretionary
decision, a reason for exceeding the period must be entered. This reason
as not been entered.

System Response

The notification was created with the status <ZK>With Errors</>.

How to fix this error?

Please enter a reason for exceeding the maximum duration. Use the text
for the infotype record of the application for the exception agreement
(infotype 0700, subtype DXAV)

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVA1090 - No reason for exceeding the permitted total duration was recorded. ?

  The SAP error message HRPAYDESVA1090, which states "No reason for exceeding the permitted total duration was recorded," typically occurs in the context of payroll processing, particularly when dealing with time management and employee absences. This error indicates that there is an issue with the recorded time data for an employee, specifically that the total duration of certain time types (like absences or overtime) has exceeded the permitted limits, but no valid reason has been provided for this excess.
  Cause:
  
  Exceeding Limits: The employee's recorded time (e.g., sick leave, vacation, overtime) has exceeded the allowed limits set in the system.
  Missing Reason Code: There is no reason code or justification entered for the excess time, which is required for processing.
  Configuration Issues: The configuration settings in the time management module may not be set up correctly, leading to this error.
  Data Entry Errors: Incorrect or incomplete data entry by HR personnel or employees can lead to this issue.
  
  Solution:
  
  Check Time Data: Review the employee's time data to identify any entries that exceed the permitted limits. This can be done through the time evaluation or absence management reports.
  Enter Reason Code: If the excess time is valid, ensure that a reason code is entered for the excess duration. This can usually be done in the time management infotype (e.g., IT2001 for Absences).
  Adjust Configuration: If the limits are too strict or not aligned with company policies, consider adjusting the configuration settings in the SAP system. This may involve working with your SAP HR configuration team.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling time management and absence records.
  Run Time Evaluation: After making the necessary adjustments, run the time evaluation process again to see if the error persists.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PT60 (Time Evaluation) to help troubleshoot the issue.
  User Roles: Ensure that the user has the appropriate permissions to make changes to time data and reason codes.
  Training: Consider providing training for HR personnel on how to properly enter time data and manage absence records to prevent future occurrences of this error.
  
  By following these steps, you should be able to resolve the HRPAYDESVA1090 error and ensure that employee time data is accurately recorded and processed.