How To Fix HRPAYDESVA1023 - The main address exists more than once.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVA1 - Message Class for A1 Procedure

• Message number: 023

• Message text: The main address exists more than once.

What causes this issue?

There is more than one address of type 1 (home address) or 2 (address in
home country) in data module DBAN.

System Response

The notification was created with the status With Errors.

How to fix this error?

Check the details in infotype 0700 subtype DXA1 (Request A1 Posting) or
DXAV (Request Exception Agreement).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVA1023 - The main address exists more than once. ?

  The SAP error message HRPAYDESVA1023, which states "The main address exists more than once," typically occurs in the context of employee master data management within the SAP Human Resources (HR) module. This error indicates that there are duplicate entries for the main address of an employee in the system, which can lead to inconsistencies and issues in payroll processing and other HR functions.
  Cause:
  
  Duplicate Address Entries: The primary cause of this error is that the system has multiple entries for the same main address for a single employee. This can happen due to data entry errors, system migrations, or incorrect data imports.
  Data Inconsistencies: If the employee's address data has been updated multiple times without proper checks, it can lead to duplicates.
  Configuration Issues: Sometimes, the configuration settings in the HR module may not be set up correctly, leading to the creation of duplicate addresses.
  
  Solution:
  To resolve the HRPAYDESVA1023 error, follow these steps:
  
  
  Identify Duplicate Addresses:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's address records.
  Look for multiple entries marked as the main address.
  
  
  
  Delete or Correct Duplicates:
  
  If duplicates are found, determine which entry is correct and delete or correct the others.
  Ensure that only one address is marked as the main address.
  
  
  
  Data Consistency Check:
  
  Run consistency checks on the HR master data to identify any other potential issues.
  Use transaction PU01 (Maintain HR Master Data) to perform checks and corrections.
  
  
  
  Review Data Entry Processes:
  
  Review the processes for entering and updating employee addresses to prevent future duplicates.
  Implement validation checks during data entry to ensure that duplicates are not created.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to HR master data management for additional guidance.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you are unsure about making changes, consider reaching out to SAP support for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, PU01, and SE16 (Data Browser) for checking and managing HR data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that users have the appropriate roles and authorizations to view and edit employee master data.
  
  By following these steps, you should be able to resolve the HRPAYDESVA1023 error and maintain accurate employee address records in your SAP system.