How To Fix HRPAYDESV523 - Person group &1 is not permitted for company number &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 523

• Message text: Person group &1 is not permitted for company number &2

What causes this issue?

For notifications that have the company number of the originator
(BBNRVU), with "985" or "987" in the first three places, the person
group key must only be "102", "103", "107", or "111".

System Response

The notification is created with the status <ZK>With Errors</>.

How to fix this error?

Correct the person group key in the infotype "DEUEV" (0020). Run payroll
for the employee again before you recreate the notification.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV523 - Person group &1 is not permitted for company number &2 ?

  The SAP error message HRPAYDESV523 indicates that there is an issue with the person group assigned to an employee in relation to the company code. Specifically, it means that the person group (or employee group) specified is not permitted for the given company code in the payroll or personnel administration configuration.
  Cause:
  
  Configuration Issue: The person group assigned to the employee is not allowed for the specified company code in the system configuration. This could be due to incorrect settings in the personnel administration or payroll configuration.
  Data Entry Error: The employee's master data may have been incorrectly entered, leading to an invalid combination of person group and company code.
  Missing Authorizations: The user may not have the necessary authorizations to process payroll for that specific person group and company code.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (usually in the SPRO transaction) and verify the allowed combinations of person groups and company codes.
  Ensure that the person group is correctly defined for the company code in the relevant payroll or personnel administration settings.
  
  
  
  Review Employee Master Data:
  
  Check the employee's master data (using transaction PA30) to ensure that the person group is correctly assigned.
  If the person group is incorrect, update it to a valid one that is permitted for the company code.
  
  
  
  Authorization Check:
  
  Ensure that the user processing the payroll has the necessary authorizations to handle the specific person group and company code.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP HR module expert to understand the specific configurations related to person groups and company codes.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the payroll process to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  PA30 (Maintain HR Master Data)
  SPRO (SAP Reference IMG for configuration)
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  User Roles: Ensure that user roles and authorizations are correctly set up in the system to avoid similar issues in the future.
  
  By following these steps, you should be able to resolve the HRPAYDESV523 error and ensure that the employee's data is correctly configured for payroll processing.