How To Fix HRPAYDESV516 - The Gender field must not be empty

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 516

• Message text: The Gender field must not be empty

What causes this issue?

The field "Gender" (GE) is a mandatory field in the data module "Birth
Details" (DBGB).

System Response

The notification is created with the status "With Errors".

How to fix this error?

In the infotype "Personal Data" (0002), enter the employee's form of
address. The form-of-address key is used to determine the employee's
gender.
Note: You can correct this error in the master data without having to
run payroll again.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV516 - The Gender field must not be empty ?

  The SAP error message HRPAYDESV516, which states "The Gender field must not be empty," typically occurs in the context of employee master data or payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that the system requires a value for the gender field, which is essential for various HR processes, including payroll calculations, reporting, and compliance.
  Cause:
  
  Missing Data: The most common cause of this error is that the gender field in the employee's master data (infotype 0002 - Personal Data) has not been filled in.
  Data Migration Issues: If data has been migrated from another system, the gender field may not have been populated correctly.
  User Input Error: During data entry, the user may have overlooked filling in the gender field.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Navigate to the employee's master data using transaction code PA30 (Maintain HR Master Data).
  Select the relevant infotype (usually Infotype 0002 - Personal Data).
  Ensure that the Gender field is filled in with the appropriate value (e.g., Male, Female, or Non-binary, depending on the configuration).
  
  
  
  Update the Gender Field:
  
  If the field is empty, enter the correct gender value and save the changes.
  Ensure that the data is consistent with any organizational policies or legal requirements.
  
  
  
  Data Validation:
  
  Implement validation checks in the data entry process to ensure that the gender field is mandatory and cannot be left empty.
  
  
  
  Review Data Migration Processes:
  
  If this issue arises from data migration, review the migration scripts or processes to ensure that all required fields, including gender, are populated correctly.
  
  
  
  Consult Documentation:
  
  Review any relevant SAP documentation or configuration settings related to the employee master data to ensure compliance with organizational requirements.
  
  
  
  Related Information:
  
  Infotype 0002 (Personal Data): This infotype contains essential personal information about employees, including their gender, date of birth, marital status, etc.
  Legal Compliance: Depending on the region, collecting gender information may be subject to legal regulations, so ensure that your organization complies with local laws regarding data collection and privacy.
  SAP Notes: Check for any relevant SAP Notes or updates that may address issues related to gender data handling in your specific version of SAP HCM.
  
  By addressing the missing gender field in the employee's master data, you should be able to resolve the HRPAYDESV516 error and proceed with payroll processing or other HR functions without further issues.