How To Fix HRPAYDESV432 - The WCA file has an incorrect format

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 432

• Message text: The WCA file has an incorrect format

What causes this issue?

The PPO file has an incorrect format. This file must begin with an HDR
record and end with an END record. Only BVD records can exist between
these two records.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV432 - The WCA file has an incorrect format ?

  The SAP error message HRPAYDESV432, which states "The WCA file has an incorrect format," typically occurs in the context of payroll processing, particularly when dealing with the Wage and Contribution Assessment (WCA) file. This error indicates that the system has encountered a problem with the format of the WCA file that is being processed.
  Causes:
  
  Incorrect File Structure: The WCA file may not adhere to the expected structure or format defined by SAP. This could include issues such as missing fields, incorrect data types, or improper delimiters.
  Data Validation Errors: The data within the file may not meet the validation criteria set by the system, such as invalid characters or out-of-range values.
  File Encoding Issues: The file may be saved in an unsupported encoding format, which can lead to misinterpretation of the data.
  Version Mismatch: The version of the WCA file may not be compatible with the version of the SAP system being used.
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the requirements for processing the WCA file.
  
  Solutions:
  
  Check File Format: Verify that the WCA file adheres to the required format specifications. This includes checking for the correct number of fields, data types, and delimiters.
  Validate Data: Review the data within the file for any inconsistencies or errors. Ensure that all required fields are populated and that the data is valid.
  Encoding Verification: Ensure that the file is saved in the correct encoding format (e.g., UTF-8) as required by SAP.
  Update Configuration: If there are any configuration settings related to the WCA file processing, ensure they are correctly set up in the SAP system.
  Consult Documentation: Refer to SAP documentation or notes related to the WCA file format for any specific requirements or updates.
  Test with Sample Data: Create a sample WCA file that meets all the format requirements and test it to see if the error persists.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates regarding WCA file processing.
  Transaction Codes: Familiarize yourself with transaction codes related to payroll processing, such as PC00_MXX_CALC (for payroll calculation) and PC00_MXX_WCA (for WCA processing).
  Support: If the issue persists after troubleshooting, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPAYDESV432 error in SAP.