How To Fix HRPAYDESV407 - File number & already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 407

• Message text: File number & already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV407 - File number & already exists ?

  The SAP error message HRPAYDESV407, which states "File number & already exists," typically occurs in the context of payroll processing or employee data management within the SAP HR module. This error indicates that there is an attempt to create or process a file number (such as a personnel number or payroll number) that already exists in the system.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the file number you are trying to create or use is already assigned to another employee or record in the system.
  Data Migration Issues: If data has been migrated from another system or if there have been manual entries, it is possible that duplicate file numbers were introduced.
  Incorrect Configuration: There may be issues with the configuration of the payroll or personnel number ranges, leading to overlaps.
  
  Solution:
  
  Check Existing Records: Verify if the file number in question is already in use. You can do this by searching for the personnel number or file number in the relevant SAP tables (e.g., PA0001 for personnel data).
  Use a Different File Number: If the file number is indeed in use, you will need to select a different, unique file number for the new entry.
  Review Data Migration: If this issue arose after a data migration, review the migration process to ensure that no duplicates were created. You may need to clean up the data.
  Adjust Number Ranges: If the issue is related to configuration, check the number range settings in the SAP system to ensure they are set up correctly and do not overlap.
  Consult Documentation: Refer to SAP documentation or notes related to this error for any specific guidance or patches that may address the issue.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check existing records.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.