How To Fix HRPAYDESV081 - At least one WCA/HPS entry must be defined in the table

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 081

• Message text: At least one WCA/HPS entry must be defined in the table

What causes this issue?

The employee is WCA liable, because no entry was in the field
<ZK>Feature</>. Therefore, you have to create at least one line for a
hazard pay scale of a workers' compensation association when you create
the infotype.
If no infotype is created for the employee, the corresponding workers'
compensation association and hazard pay scale for the employee are
determined from subapplication
<DS:HRDS.DSYSLO_ECDAPPL_BG02AAAAAAAAAAAAAAAA01_1VVV>BG02</> in payroll
accounting.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV081 - At least one WCA/HPS entry must be defined in the table ?

  The SAP error message HRPAYDESV081 indicates that there is a missing entry in the Worker's Compensation Account (WCA) or Health and Pension Scheme (HPS) table. This error typically arises in the context of payroll processing when the system expects to find at least one valid entry for WCA or HPS for an employee, but none is defined.
  Cause:
  
  Missing Configuration: The most common cause is that the necessary configuration for WCA or HPS has not been set up in the system.
  Employee Master Data: The employee's master data may not have the required entries for WCA or HPS.
  Incorrect Payroll Area: The payroll area assigned to the employee may not have the necessary WCA/HPS entries defined.
  Data Migration Issues: If data was migrated from another system, there may have been issues that resulted in missing entries.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the relevant configuration settings in the SAP system (usually in the IMG under Payroll).
  Ensure that the WCA and HPS are properly defined for the relevant payroll area.
  
  
  
  Maintain Employee Master Data:
  
  Access the employee's master data (using transaction PA30).
  Check the infotype related to WCA (usually Infotype 0014 - Recurring Payments and Deductions) and HPS (Infotype 0015 - Additional Payments).
  If entries are missing, add the necessary WCA/HPS entries.
  
  
  
  Review Payroll Area Settings:
  
  Ensure that the payroll area assigned to the employee has the necessary WCA/HPS entries defined.
  You can check this in the payroll area configuration.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this error message for any specific guidance or updates.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes (0014 and 0015) that pertain to WCA and HPS.
  Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) and SPRO (SAP Reference IMG) for configuration.
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that you have the necessary authorizations to make changes to employee master data and payroll configurations.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant specializing in SAP HR/Payroll.