How To Fix HRPAYDEST040 - Elster tax number &1 has incorrect format

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEST - Message Class: Taxes Germany

• Message number: 040

• Message text: Elster tax number &1 has incorrect format

What causes this issue?

The tax number you entered does not comply with the following
requirements of the Elster format:
- Total length,,13-character (numeric)
- Places 1-4:,,,,Federal tax office number (field FZAMT)
- Place 5:,,,,Value "0"

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEST040 - Elster tax number &1 has incorrect format ?

  The SAP error message HRPAYDEST040 indicates that the Elster tax number provided in the system has an incorrect format. This error typically arises in the context of payroll processing in Germany, where the Elster system is used for electronic tax reporting.
  Cause:
  The error can occur due to several reasons:
  
  Incorrect Format: The Elster tax number does not conform to the expected format. For example, it may contain invalid characters, be of the wrong length, or not follow the specific structure required by the Elster system.
  Missing Information: The tax number may be missing or not entered correctly in the employee's master data.
  Configuration Issues: There may be issues with the configuration settings in the SAP system related to tax reporting.
  
  Solution:
  To resolve the HRPAYDEST040 error, you can take the following steps:
  
  
  Verify the Tax Number:
  
  Check the Elster tax number entered in the employee's master data (infotype 0001 or 0002).
  Ensure that it matches the required format, which typically includes:
  
  A specific number of digits (usually 11 digits for the tax number).
  No special characters or spaces.
  
  
  
  
  
  Correct the Format:
  
  If the tax number is incorrect, update it with the correct format. You can do this in the employee's master data using transaction code PA30.
  
  
  
  Check for Missing Data:
  
  Ensure that all required fields related to tax reporting are filled out correctly in the employee's master data.
  
  
  
  Review Configuration:
  
  If the issue persists, check the configuration settings in the SAP system related to tax reporting and Elster integration. This may require assistance from a SAP HR consultant or system administrator.
  
  
  
  Testing:
  
  After making corrections, perform a test run of the payroll process to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Elster: Elster (Electronic Tax Declaration) is a platform used in Germany for electronic submission of tax returns and other tax-related documents.
  SAP HR Module: The Human Resources (HR) module in SAP includes various functionalities for managing employee data, payroll processing, and compliance with local tax regulations.
  Documentation: Refer to SAP Help documentation or the SAP Community for more detailed information on handling payroll-related errors and configurations.
  
  If you continue to experience issues after following these steps, it may be beneficial to consult with your SAP support team or a professional with expertise in SAP HR and payroll processing.