How To Fix HRPAYDEEH432 - Leave entitlement is greater than 40 days

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEEH - Notification class for surveys, DE

• Message number: 432

• Message text: Leave entitlement is greater than 40 days

What causes this issue?

For leave entitlement, only the entitlement for the evaluation year
without remaining leave days should be specified.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether a leave entitlement of more than 40 days actually exists
or whether an input error has occurred, e.g. through a wrong end date of
the infotype record.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEEH432 - Leave entitlement is greater than 40 days ?

  The SAP error message HRPAYDEEH432, which states "Leave entitlement is greater than 40 days," typically occurs in the context of the SAP Human Capital Management (HCM) module, specifically when dealing with leave management and employee entitlements.
  Cause:
  This error usually arises when an employee's leave entitlement exceeds the maximum limit set in the system, which is often configured to 40 days. This can happen due to various reasons, such as:
  
  Configuration Settings: The system may be configured to limit leave entitlements to a maximum of 40 days, and the employee's leave balance or entitlement calculation exceeds this limit.
  Incorrect Data Entry: There may be incorrect data entries in the employee's leave records, such as incorrect accrual rates or manual adjustments that lead to an inflated leave balance.
  Policy Changes: Changes in company policy regarding leave entitlements may not have been updated in the system, leading to discrepancies.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Configuration: Check the configuration settings in the SAP system for leave entitlements. Ensure that the maximum leave entitlement is set correctly according to company policy.
  
  Transaction codes like SPRO can be used to access the configuration settings.
  
  
  
  Check Employee Records: Review the employee's leave records to identify any discrepancies. Look for:
  
  Incorrect accrual rates.
  Manual adjustments that may have been made.
  Any historical data that may have been incorrectly entered.
  
  
  
  Adjust Leave Entitlement: If the leave entitlement is indeed greater than 40 days due to a valid reason (e.g., long service leave), you may need to adjust the configuration or create an exception in the system to accommodate this.
  
  
  Consult with HR: If the issue is related to policy changes or specific employee circumstances, consult with the HR department to ensure that the leave entitlements are aligned with current policies.
  
  
  Testing: After making any changes, conduct tests to ensure that the error does not reoccur and that the leave entitlement calculations are functioning as expected.
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help guides related to leave management and entitlements for detailed configuration steps.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling leave entitlements.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.