How To Fix HRPAYDEE2328 - Month list &1 for employer &2 already processed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 328

• Message text: Month list &1 for employer &2 already processed

What causes this issue?

A month list with this date has already been processed in the system.

System Response

The month list is not imported.

How to fix this error?

If you want to import the month list again anyway, start the report
RPCE2SD0_IN with the option <PF>Do Not Check Change Lists</>.
Alternatively, by using auxiliary report RPUE2BD0 and the option "Change
Status of Change List", you can set the double list to the new status
"99 - incorrect". To do so, take the affected B2AID from the "New Change
Lists" field (F4 help) in the auxiliary report. Using this procedure
means that report RPCE2SD0_IN no longer selects the change list.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2328 - Month list &1 for employer &2 already processed ?

  The SAP error message HRPAYDEE2328 indicates that a payroll period (month) for a specific employer has already been processed. This typically occurs in the context of payroll processing in the SAP Human Capital Management (HCM) module, particularly when trying to run payroll for a month that has already been finalized or closed.
  Cause:
  
  Duplicate Payroll Run: The payroll for the specified month has already been executed, and the system does not allow a second run for the same period.
  Incorrect Period Selection: The user may have selected a month that has already been processed instead of the intended month.
  Configuration Issues: There may be issues with the configuration settings that prevent reprocessing of payroll for a closed period.
  
  Solution:
  
  Check Payroll Status: Verify the payroll status for the specified month. You can do this by checking the payroll results or logs to confirm that the payroll has indeed been processed.
  Use Correct Month: Ensure that you are selecting the correct month for processing. If you need to run payroll for a different month, adjust your selection accordingly.
  Reopen Payroll Period: If you need to make changes to the payroll for the processed month, you may need to reopen the payroll period. This typically requires specific authorizations and should be done with caution, as it can affect financial reporting and employee records.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling payroll processing errors.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CEDT (Payroll Results).
  Authorization: Ensure that you have the necessary authorizations to process payroll and make changes to payroll periods.
  Testing: If you are in a testing environment, ensure that the payroll runs are being conducted in the correct sequence and that test data is being used appropriately.
  
  By following these steps, you should be able to address the HRPAYDEE2328 error and proceed with your payroll processing tasks.