How To Fix HRPAYDECI359 - Leave account amount is negative

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 359

• Message text: Leave account amount is negative

What causes this issue?

The amount of the leave entitlement is a negative amount.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the calculation prerequisites in the payroll log. The Construction
Pay: Previous ER infotype (0190) may not be completely created.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI359 - Leave account amount is negative ?

  The SAP error message HRPAYDECI359, which states "Leave account amount is negative," typically occurs in the context of payroll processing or leave management within the SAP Human Capital Management (HCM) module. This error indicates that the system has detected a negative balance in a leave account, which is not permissible according to the configuration or business rules set up in the system.
  Causes:
  
  Incorrect Leave Accruals: The leave accruals may not have been calculated correctly, leading to a situation where the total leave taken exceeds the leave accrued.
  Manual Adjustments: Manual entries or adjustments to leave balances may have inadvertently resulted in a negative balance.
  Configuration Issues: The configuration of leave types, accrual rules, or the integration with payroll may not be set up correctly.
  Data Entry Errors: Errors in data entry for leave requests or adjustments can lead to discrepancies in leave balances.
  Retroactive Changes: Changes made to past payroll periods or leave balances can cause inconsistencies if not handled properly.
  
  Solutions:
  
  Review Leave Balances: Check the leave account balances for the employee in question. This can be done through transaction codes like PA20 (Display HR Master Data) or PT50 (Display Leave Data).
  Check Accrual Configuration: Verify the configuration settings for leave accruals in the system. Ensure that the rules for accruals and deductions are correctly defined.
  Adjust Leave Requests: If there are any erroneous leave requests or adjustments, correct them to ensure that the leave taken does not exceed the leave accrued.
  Run Leave Accruals: If the leave accrual process has not been run recently, execute the leave accrual program to update the balances.
  Consult Payroll Reports: Use payroll reports to identify any discrepancies in leave balances and payroll calculations.
  Contact SAP Support: If the issue persists and cannot be resolved through standard procedures, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PT50, and others related to leave management and payroll processing.
  Documentation: Review SAP documentation and notes related to leave management and payroll processing for best practices and troubleshooting steps.
  User Roles: Ensure that users have the appropriate roles and authorizations to make changes to leave balances and payroll data.
  Testing: After making adjustments, conduct thorough testing to ensure that the changes have resolved the issue and that leave balances are accurate.
  
  By following these steps, you should be able to identify the cause of the negative leave account balance and implement a solution to rectify the issue.