How To Fix HRPAYDECI205 - A valid record already exists for this cost assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 205

• Message text: A valid record already exists for this cost assignment

What causes this issue?

There is either a construction site or a location that points to the
same cost assignment as the record that you want to create.
As a result, the corresponding expenses will not be calculated in
payroll accounting.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose a different construction site or location.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI205 - A valid record already exists for this cost assignment ?

  The SAP error message HRPAYDECI205, which states "A valid record already exists for this cost assignment," typically occurs in the context of payroll processing or time management when there is an attempt to create or modify a record that conflicts with an existing entry for the same cost assignment.
  Cause:
  
  Duplicate Entries: The error usually arises when there is an attempt to create a new record (e.g., a time entry, payroll record, or cost assignment) that overlaps with an existing record for the same employee and cost center.
  Incorrect Date Ranges: The date range of the new entry may overlap with an existing entry, leading to a conflict.
  Configuration Issues: There may be issues with the configuration of the payroll or time management modules that allow for duplicate entries.
  
  Solution:
  
  Check Existing Records: Review the existing records for the employee and cost assignment in question. Ensure that there are no overlapping entries.
  Adjust Date Ranges: If the new entry is valid but overlaps with an existing one, consider adjusting the date ranges of either the new or existing record to eliminate the conflict.
  Delete or Modify Existing Records: If the existing record is no longer needed or is incorrect, you may need to delete or modify it to allow for the new entry.
  Consult with HR/Payroll Team: If you are unsure about which records are valid or how to proceed, consult with your HR or payroll team for guidance.
  Review Configuration: If this error occurs frequently, it may be worth reviewing the configuration settings in the SAP system to ensure that they are set up correctly to prevent such conflicts.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Processing) to view and manage employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to SAP documentation for detailed information on payroll processing and time management to understand how cost assignments are handled.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP directly for further assistance.