How To Fix HRPAYDECI187 - Leave entitlement already exists in IT 2006 (KTART &1 key date &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 187

• Message text: Leave entitlement already exists in IT 2006 (KTART &1 key date &2)

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPAYDECI187 - Leave entitlement already exists in IT 2006 (KTART &1 key date &2) ?

  The SAP error message HRPAYDECI187 indicates that there is an attempt to create or modify a leave entitlement in the infotype 2006 (Leave Entitlement) for an employee, but the system has detected that an entry already exists for the specified key date. This can occur in various scenarios, such as during the processing of leave entitlements or when running payroll.
  Cause:
  
  Duplicate Entry: The most common cause is that there is already an existing record in infotype 2006 for the employee on the specified key date.
  Incorrect Key Date: The key date provided may not align with the intended period for the leave entitlement.
  Data Entry Error: There may have been an error in data entry, leading to an attempt to create a record that conflicts with existing data.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing entries in infotype 2006 for the employee.
  Look for any records that match the key date and the leave type (KTART).
  
  
  
  Modify or Delete Existing Entry:
  
  If a record already exists and is correct, you may need to adjust your new entry to avoid duplication.
  If the existing record is incorrect or no longer needed, you can delete or modify it as appropriate.
  
  
  
  Adjust Key Date:
  
  If the key date is not correct, adjust it to a date where no existing leave entitlement records conflict.
  
  
  
  Consult with HR Team:
  
  If you are unsure about the existing records or how to proceed, consult with your HR team or SAP HR specialist for guidance.
  
  
  
  Related Information:
  
  Infotype 2006 (Leave Entitlement): This infotype is used to manage leave entitlements for employees, including vacation days, sick leave, etc.
  Key Date: The key date is crucial in determining the validity of the leave entitlement. It should reflect the date for which you are trying to create or modify the entitlement.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or recommendations provided by SAP.
  
  By following these steps, you should be able to resolve the error and ensure that the leave entitlements are correctly maintained in the system.