How To Fix HRPAYDEBW405 - The employee is absent on the last workday &1 for absence start &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 405

• Message text: The employee is absent on the last workday &1 for absence start &2

What causes this issue?

The last workday is during an absence. Since this absence period has
not yet been included in a payroll period, there is no information to
say whether it is a paid or unpaid absence.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether the absence is paid or unpaid. If the absence is paid,
the last workday can remain on the statement. If the absence is unpaid,
you must determine the last paid day manually and correct the last
workday on the statement.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW405 - The employee is absent on the last workday &1 for absence start &2 ?

  The SAP error message HRPAYDEBW405 indicates that there is an issue with an employee's absence record. Specifically, it states that the employee is absent on the last workday before a specified absence start date. This can occur in various scenarios, such as when processing payroll or managing absence records.
  Cause:
  
  Absence Overlap: The employee has an absence that overlaps with the last workday before the new absence starts.
  Incorrect Absence Data: There may be incorrect or incomplete absence data entered in the system.
  Work Schedule Issues: The employee's work schedule may not be correctly defined, leading to discrepancies in absence calculations.
  Configuration Issues: There may be configuration issues in the absence management settings that are causing the error.
  
  Solution:
  
  Check Absence Records: Review the employee's absence records to ensure there are no overlapping absences. If there is an existing absence that conflicts with the new one, you may need to adjust the dates.
  Correct Data Entry: Ensure that all absence data is entered correctly, including start and end dates, absence types, and any relevant notes.
  Review Work Schedule: Verify the employee's work schedule to ensure it is set up correctly. Make sure that the last workday is accurately defined in the system.
  Adjust Absence Types: If the absence types are not configured correctly, you may need to adjust them in the system settings.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling absence records and resolving related errors.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee absence records.
  Absence Management Configuration: Familiarize yourself with the configuration settings for absence management in SAP, which can be found in the SPRO transaction under "Personnel Management" and "Time Management."
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.