How To Fix HRPAYDEBW231 - Maintain the excused or unexcused hours

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 231

• Message text: Maintain the excused or unexcused hours

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW231 - Maintain the excused or unexcused hours ?

  The SAP error message HRPAYDEBW231, which states "Maintain the excused or unexcused hours," typically occurs in the context of time management within the SAP HR module. This error indicates that there is a requirement to specify whether certain hours worked by an employee are excused (paid) or unexcused (unpaid) in the system.
  Cause:
  
  Missing Data: The error usually arises when the system expects you to maintain records for excused or unexcused hours, but this data is either missing or not properly configured.
  Configuration Issues: There may be issues with the configuration of time management settings in the SAP system, such as absence types or time evaluation settings.
  Incorrect Time Entry: If an employee's time entry does not specify whether the hours are excused or unexcused, the system will trigger this error.
  
  Solution:
  
  
  Maintain Time Data:
  
  Go to the relevant infotype (e.g., Infotype 2001 for Absences) and ensure that you have entered the excused or unexcused hours correctly.
  If you are using a time evaluation process, ensure that the time data is correctly maintained in the system.
  
  
  
  Check Configuration:
  
  Review the configuration settings for time management in the SAP system. Ensure that absence types and time evaluation settings are correctly set up to handle excused and unexcused hours.
  You may need to consult with your SAP HR configuration team to ensure that the settings align with your organization's policies.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like PA30 (Maintain HR Master Data) to check and maintain the employee's time data.
  You can also use transaction code PT60 (Time Evaluation) to evaluate the time data and see if there are any discrepancies.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific guidance on handling time management and absence types.
  
  
  
  User Training:
  
  Ensure that users entering time data are trained on how to correctly input excused and unexcused hours to prevent this error from occurring in the future.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  Testing: After making changes, conduct tests to ensure that the error no longer occurs and that the time data is processed correctly.
  
  By following these steps, you should be able to resolve the HRPAYDEBW231 error and maintain the necessary time data for employees in your SAP system.