How To Fix HRPAYDEBW228 - Personnel number & to be removed from list since no leaving data exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 228

• Message text: Personnel number & to be removed from list since no leaving data exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW228 - Personnel number & to be removed from list since no leaving data exists ?

  The SAP error message HRPAYDEBW228 indicates that a specific personnel number is being processed in a payroll or personnel action context, but there is no leaving data (such as termination or resignation information) associated with that personnel number. This typically occurs in the context of payroll processing or when trying to generate reports that require leaving data for employees who are no longer with the organization.
  Cause:
  
  Missing Leaving Data: The personnel number in question does not have any recorded leaving data (e.g., termination date, resignation date).
  Incorrect Personnel Number: The personnel number may have been entered incorrectly or may not exist in the system.
  Data Entry Issues: There may have been an oversight in entering the necessary data for the employee's leaving process.
  Timing Issues: The payroll run or report may be executed before the leaving data has been properly recorded.
  
  Solution:
  
  Check Personnel Data: Verify that the personnel number is correct and exists in the system. You can do this by checking the employee master data.
  Enter Leaving Data: If the employee has left the organization, ensure that the appropriate leaving data is entered in the system. This can typically be done through the transaction code PA40 (Personnel Actions) or by directly updating the infotype related to leaving (e.g., Infotype 0000 - Actions).
  Review Payroll Configuration: Ensure that the payroll configuration is set up correctly to handle employees who have left the organization.
  Run Reports After Data Entry: If you are running a report or payroll process, ensure that all necessary data has been entered before executing the process again.
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidance related to your configuration and processes.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as Infotype 0000 (Actions) and Infotype 0001 (Organizational Assignment) to ensure that all necessary data is captured.
  Transaction Codes: Common transaction codes related to personnel actions include PA40 (Personnel Actions), PA30 (Maintain HR Master Data), and PA20 (Display HR Master Data).
  SAP Notes: Check for any SAP Notes related to this error message for additional troubleshooting steps or patches that may address the issue.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP HR module support team or a technical consultant who can provide more in-depth assistance.