How To Fix HRPAYDEBW218 - Personnel number & has no matching absence record (&)

HRPAYDEBW218 - Overview

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 218

• Message text: Personnel number & has no matching absence record (&)

What causes this issue?

Personnel number has no matching absence record

System Response

You want to create an infotype record for a statement that has a period
that is determined by the start of a special type of absence (illness,
child illness, or maternity protection). The system detected that there
is no matching absence record for this personnel number.

How to fix this error?

You can continue to create this infotype record, but note the following:
Set the validity date to the start of the absence for which you want to
create a statement.
Then create a corresponding absence in the "Absences" infotype (2001).
This ensures that the statements creation report can link this infotype
record with the absence selected.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW218 - Personnel number & has no matching absence record (&) ?

  The SAP error message HRPAYDEBW218 indicates that there is no matching absence record for the specified personnel number in the system. This error typically arises during payroll processing or when trying to access absence-related data for an employee.
  
  Cause:
  
  Absence Record Not Created: The absence record for the specified personnel number may not have been created or recorded in the system.
  Incorrect Personnel Number: The personnel number entered may be incorrect or does not exist in the system.
  Data Entry Errors: There may be typographical errors in the data entry, leading to the system not finding the corresponding absence record.
  Absence Type Not Configured: The absence type being referenced may not be configured correctly in the system.
  Time Evaluation Not Run: If time evaluation has not been executed, the absence records may not be updated or available for payroll processing.
  
  
  Solution:
  
  Verify Personnel Number: Check the personnel number for accuracy. Ensure that it corresponds to an active employee