How To Fix HRPAYDEBW218 - Personnel number & has no matching absence record (&)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 218

• Message text: Personnel number & has no matching absence record (&)

What causes this issue?

Personnel number has no matching absence record

System Response

You want to create an infotype record for a statement that has a period
that is determined by the start of a special type of absence (illness,
child illness, or maternity protection). The system detected that there
is no matching absence record for this personnel number.

How to fix this error?

You can continue to create this infotype record, but note the following:
Set the validity date to the start of the absence for which you want to
create a statement.
Then create a corresponding absence in the "Absences" infotype (2001).
This ensures that the statements creation report can link this infotype
record with the absence selected.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW218 - Personnel number & has no matching absence record (&) ?

  The SAP error message HRPAYDEBW218 indicates that there is no matching absence record for the specified personnel number in the system. This error typically arises during payroll processing or when trying to access absence-related data for an employee.
  Cause:
  
  Absence Record Not Created: The absence record for the specified personnel number may not have been created or recorded in the system.
  Incorrect Personnel Number: The personnel number entered may be incorrect or does not exist in the system.
  Data Entry Errors: There may be typographical errors in the data entry, leading to the system not finding the corresponding absence record.
  Absence Type Not Configured: The absence type being referenced may not be configured correctly in the system.
  Time Evaluation Not Run: If time evaluation has not been executed, the absence records may not be updated or available for payroll processing.
  
  Solution:
  
  Verify Personnel Number: Check the personnel number for accuracy. Ensure that it corresponds to an active employee in the system.
  Check Absence Records: Navigate to the absence management module and verify if there are any absence records for the specified personnel number. If none exist, you may need to create them.
  Create Absence Record: If the absence record is missing, create the necessary absence record for the employee using the appropriate transaction (e.g., PA61 for infotype maintenance).
  Run Time Evaluation: If applicable, ensure that the time evaluation has been run for the employee to update any absence records.
  Review Configuration: Check the configuration of absence types in the system to ensure they are set up correctly and are active.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling absence records and payroll processing.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or PT60 (Time Evaluation) to check and manage absence records.
  Infotypes: Absences are typically managed in infotype 2001 (Absences) in SAP.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  User Authorizations: Ensure that the user has the necessary authorizations to view and manage absence records.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HR module support team or a technical consultant for further assistance.