How To Fix HRPAYDEBAV223 - Personal date & is earlier than rule date &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBAV - HR-BAV (CPS) Error Messages (Germany)

• Message number: 223

• Message text: Personal date & is earlier than rule date &

What causes this issue?

You have entered a repayment start date for the employee in the Date
Specifications infotype (0041). However, this date is earlier than the
rule date.

System Response

The first installment payment is made on the rule date.

How to fix this error?

If your employee want to postpone the first installment payments, enter
the correct date in the Date Specifications infotype.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBAV223 - Personal date & is earlier than rule date & ?

  The SAP error message HRPAYDEBAV223 typically indicates that there is a discrepancy between the personal data of an employee and the rules or conditions set in the payroll system. Specifically, it suggests that the personal date (such as a start date, end date, or other relevant date) is earlier than a rule date that is being referenced in the payroll processing.
  Cause:
  
  Incorrect Personal Data: The employee's personal data (like hire date, termination date, etc.) may have been entered incorrectly or may not align with the payroll rules.
  Rule Configuration: The payroll rules may have been configured with dates that do not match the employee's personal data.
  Data Migration Issues: If data was migrated from another system, there may be inconsistencies in the dates.
  Time Periods: The payroll period being processed may not align with the employee's active dates.
  
  Solution:
  
  Check Personal Data: Review the employee's personal data in the SAP system. Ensure that all relevant dates (e.g., hire date, termination date) are correct and up to date.
  Review Payroll Rules: Check the payroll rules and configurations to ensure that they are set up correctly and that the dates used in the rules are appropriate for the employee's data.
  Adjust Dates: If necessary, adjust the personal data or the payroll rules to ensure that they are consistent with each other.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the error message and how to resolve it.
  Testing: After making changes, run a test payroll to ensure that the error does not reoccur.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to check and update personal data.
  Payroll Processing: Familiarize yourself with the payroll processing steps in SAP to understand where the error might be occurring.
  SAP Notes: Check for any relevant SAP Notes that might address this specific error message or provide additional troubleshooting steps.
  User Roles: Ensure that you have the appropriate permissions to view and edit employee data and payroll rules.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HR module support team or a technical consultant who specializes in SAP payroll.