How To Fix HRPAYDEB2A853 - Not possible to create registration changes during monthly list creation

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEB2A - Business to Administration: Germany

• Message number: 853

• Message text: Not possible to create registration changes during monthly list creation

What causes this issue?

If you activate subapplication
<DS:HRDS.DSYSLO_ECDAPPL_E2MLAAAAAAAAAAAAAAAA01_1VVV>ELStAM: Notification
Transfer During Creation of Monthly Lists</>
(E2ML), it is not possible to transfer notifications during the
creation of monthly lists.
If you try to generate a change of registration for the end of the month
in this period with a key date in the current month, this can only be
transferred in the subsequent month. The clearing house would then
reject this.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The creation of a change of registration is only possible with a key
date on the 1st day of the subsequent month.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEB2A853 - Not possible to create registration changes during monthly list creation ?

  The SAP error message HRPAYDEB2A853 indicates that there is an issue with creating registration changes during the monthly list creation process in the payroll module. This error typically arises in the context of payroll processing, particularly when dealing with employee registrations or changes that need to be reported to social security or tax authorities.
  Causes:
  
  Missing Data: Required data for the employee's registration or changes may be missing or incomplete. This could include personal information, employment status, or payroll data.
  Incorrect Configuration: The payroll configuration settings may not be set up correctly, leading to issues when trying to generate the monthly list.
  Timing Issues: The error may occur if the system is trying to process changes that are not valid for the current payroll period.
  Authorization Issues: The user may not have the necessary permissions to create or modify registration changes.
  Technical Issues: There could be underlying technical issues, such as system bugs or inconsistencies in the database.
  
  Solutions:
  
  Check Employee Data: Review the employee records for any missing or incorrect information. Ensure that all required fields are filled out correctly.
  Review Configuration Settings: Verify the payroll configuration settings in the system. Ensure that the settings for registration changes are correctly defined.
  Timing Verification: Ensure that the changes being processed are valid for the current payroll period. If changes are being made retroactively, ensure that the system allows for such changes.
  User Authorization: Check the user roles and permissions to ensure that the user has the necessary rights to create registration changes.
  System Logs: Review system logs for any additional error messages or warnings that could provide more context about the issue.
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional troubleshooting steps or patches.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support for assistance, especially if it appears to be a technical issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_MLIST (Monthly List).
  SAP Notes: Search for SAP Notes related to the error message for any known issues or fixes.
  Testing: If changes are made, conduct thorough testing in a development or quality assurance environment before applying changes to the production system.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.