How To Fix HRPAYDE_EXTRA109 - E109: Company numbers, eXTra header, and certificate do not match.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDE_EXTRA - Error messages relating to eXTra-Standard 1.4

• Message number: 109

• Message text: E109: Company numbers, eXTra header, and certificate do not match.

What causes this issue?

The complete message is:
E109: Company number of sender owner from eXTra header and certificate
content do not match.
The company number used in the sent XML data does not match the company
number of your certificate.

System Response

The data could not be transferred.

How to fix this error?

Check to see whether you have assigned the same certificate (PSE file)
to different company numbers in the table T5D4X This is not permitted.
Clean up table T5D4X. Only certificate file BN<(><<)>X>.pse belongs to
company number <(><<)>X>.
The combination of multiple company numbers for one data provider takes
place in the Reporting Personnel Area (V_T596L). The subapplication for
this depends on the relevant data type.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDE_EXTRA109 - E109: Company numbers, eXTra header, and certificate do not match. ?

  The SAP error message HRPAYDE_EXTRA109 E109 indicates a mismatch between the company numbers, the eXTra header, and the certificate in the context of payroll processing in Germany. This error typically arises when generating payroll reports or certificates, particularly in relation to the eXTra (eXtra payroll) system used for reporting to the German tax authorities.
  Cause:
  
  Mismatch of Company Numbers: The company number in the eXTra header does not match the company number in the payroll data or the certificate.
  Incorrect Configuration: There may be incorrect settings in the payroll configuration or master data that lead to discrepancies.
  Data Entry Errors: Manual entry errors in the payroll data or configuration settings can lead to mismatches.
  Changes in Company Structure: If there have been recent changes in the company structure (e.g., mergers, acquisitions, or changes in legal entities), the company numbers may not have been updated correctly in the system.
  
  Solution:
  
  Verify Company Numbers: Check the company number in the eXTra header and ensure it matches the company number in the payroll data and the certificate.
  Review Configuration Settings: Go through the payroll configuration settings in SAP to ensure that all relevant company numbers are correctly set up.
  Check Master Data: Review the master data for employees and the company to ensure that all information is accurate and up-to-date.
  Correct Data Entry: If there are any manual entries that are incorrect, correct them to ensure consistency across the system.
  Consult Documentation: Refer to SAP documentation or notes related to the eXTra payroll process for any specific guidelines or updates that may address this issue.
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or patches related to this error.
  eXTra Payroll Documentation: Review the official documentation for the eXTra payroll process to understand the requirements and configurations needed.
  User Forums: Engage with SAP user forums or communities where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYDE_EXTRA109 E109 error in your SAP system.