How To Fix HRPAYCN100 - Deletion is not possible; format &1 is used by feature &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCN - Message Class China Payroll

• Message number: 100

• Message text: Deletion is not possible; format &1 is used by feature &2

What causes this issue?

You cannot delete format &V1& for social insurance report. This format
is being used by the <LS>Determine Default Format for Social Insurance
Report (28MSI)</> feature.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To delete the format, proceed as follows:
Remove the format from the <LS>Determine Default Format for Social
Insurance Report</> feature.
To access this feature, see Customizing for <LS>Payroll</> under
<LS>Payroll: China -> Flexible Reporter -> Determine Default Format for
Social Insurance Report</>.
Delete the format in Customizing for <LS>Payroll</> under <LS>Payroll:
China -> Flexible Reporter ->Define Report Formats</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCN100 - Deletion is not possible; format &1 is used by feature &2 ?

  The SAP error message HRPAYCN100 indicates that a specific format (denoted as &1) is currently being used by a feature (denoted as &2) in the SAP system, which prevents its deletion. This error typically arises in the context of payroll configuration or when attempting to modify or delete certain settings related to payroll processing.
  Cause:
  
  Active Usage: The format you are trying to delete is actively being used by a payroll feature. This means that the system has dependencies on this format, and removing it could disrupt payroll processing.
  Configuration Dependencies: There may be other configurations or settings that rely on the format, making it impossible to delete without first addressing those dependencies.
  
  Solution:
  
  
  Identify Dependencies: 
  
  Check which feature (feature &2) is using the format (format &1). You can do this by navigating to the relevant configuration settings in the SAP system.
  Use transaction codes like PE03 (for features) to review the configuration and see where the format is being referenced.
  
  
  
  Modify or Remove Usage:
  
  If the feature is no longer needed, consider modifying it to remove the dependency on the format.
  If the feature is still required, you may need to adjust the configuration to use a different format instead of the one you are trying to delete.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or notes related to the specific feature and format to understand their roles and any potential impacts of changes.
  
  
  
  Testing: 
  
  After making changes, ensure to test the payroll processing to confirm that everything functions correctly without the deleted format.
  
  
  
  Seek Help: 
  
  If you are unsure about the implications of deleting the format or modifying the feature, consult with a functional consultant or SAP support for guidance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PE03 (to manage features), SPRO (to access the SAP Reference IMG for configuration), and PA20/PA30 (to view employee data).
  SAP Notes: Check for any SAP Notes that might provide additional insights or solutions related to this error message.
  Documentation: Review the SAP Help Portal for detailed information on payroll configuration and features.
  
  By following these steps, you should be able to resolve the HRPAYCN100 error and proceed with your payroll configuration tasks.