How To Fix HRPAYCN088 - Deletion is not possible; format &1 is used by feature &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCN - Message Class China Payroll

• Message number: 088

• Message text: Deletion is not possible; format &1 is used by feature &2

What causes this issue?

You cannot delete format &V1& for tax report. This format is being used
by the <LS>Determine Default Format for Tax Report (by Month) </>(28MTX)
feature.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To delete the format, proceed as follows:
Remove the format from the <LS>Determine Default Format for Tax Report
(by Month) </>feature.
To access this feature, see Customizing for <LS>Payroll </>under
<LS>Payroll: China -> Flexible Reporter -> Determine Default Format for
Tax Report (by Month)</>.
Delete the format in Customizing for <LS>Payroll</> under <LS>Payroll:
China -> Flexible Reporter ->Define Report Formats</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCN088 - Deletion is not possible; format &1 is used by feature &2 ?

  The SAP error message HRPAYCN088 indicates that a specific format (denoted by &1) is currently being used by a feature (denoted by &2) in the SAP system, which prevents its deletion. This error typically arises in the context of payroll or personnel administration when attempting to delete a format that is still in use.
  Cause:
  
  Active Usage: The format you are trying to delete is actively being referenced by a feature in the system. Features in SAP are used to control various aspects of payroll and personnel administration, and if a format is linked to a feature, it cannot be deleted until that link is removed.
  Configuration Dependencies: There may be configuration dependencies that require the format to remain in place for the feature to function correctly.
  
  Solution:
  
  Identify the Feature: Determine which feature is using the format. You can do this by checking the feature configuration in the SAP system.
  Modify or Remove the Feature: If the feature is no longer needed, you can modify or remove it. If it is still required, consider whether you can change the feature to use a different format instead.
  Check for Dependencies: Review any other configurations or dependencies that might be linked to the format or feature to ensure that removing or changing them will not disrupt other processes.
  Consult Documentation: Refer to SAP documentation or help resources for guidance on how to manage features and formats in your specific version of SAP.
  Testing: After making changes, ensure to test the payroll or personnel processes to confirm that everything functions as expected without the deleted format.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PE03 (Feature Maintenance) or PE04 (Format Maintenance) to manage features and formats.
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message.
  User Roles: Ensure that you have the necessary authorizations to make changes to features and formats in the SAP system.
  
  If you are unsure about making these changes, it may be beneficial to consult with an SAP HR consultant or your internal SAP support team to avoid unintended disruptions in your payroll processes.