How To Fix HRPAYCH_ELM40111 - Incomplete company assignment when determining entry/leaving date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_ELM40 - Messages for Withholding Tax

• Message number: 111

• Message text: Incomplete company assignment when determining entry/leaving date

What causes this issue?

When determining the employee's entry date and leaving date, the system
found a company assignment (ELM) only for part of the organizational
assigment (view <AB>V_T5C0P,</> field <AB>V_T5C0P-ABREINHEIT</>).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Organizational assignment:
Start date: &V1&
End date: &V2&
Personnel area: &V2&
Personnel subarea: &V4&

System Response

The system cannot determine the employee's entry date and leaving date.
Because the entry date is obligatory, the system consequently cannot
create a valid notification (ELM). Particularly entry dates and leaving
dates due to employees changing companies cannot be determined if the
company information is incomplete.
If this notification only appears as a warning, the system interpreted
all periods without a company assignment as inactive as a workaround. As
long as at least one active period remains, an entry date can still be
determined, and the notification is formally complete and can be
transferred. However, an entry date determined this way is generally
technically incorrect.

How to fix this error?

Procedure for System Administrators

Either do not maintain the company assignment in view <AB>V_T5C0P</> at
all (for example, if you manage only one company in the system), or
fully maintain it for all combinations of personnel areas and subareas
in Switzerland that are or were relevant to the employees to be
reported.
If the person's entry date and leaving date are still correct, you can
still transfer the notification if required.
Alternatively, you can use a customer implementation to determine entry
and leaving dates with BAdI "BAdI: Personal Data and Work Center
Information" (definition name <AB>HRPAYCHELM01</>).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_ELM40111 - Incomplete company assignment when determining entry/leaving date ?

  The SAP error message HRPAYCH_ELM40111 indicates that there is an incomplete company assignment when determining the entry or leaving date for an employee. This error typically arises in the context of payroll processing or employee data management within the SAP Human Capital Management (HCM) module.
  Cause:
  The error usually occurs due to one or more of the following reasons:
  
  Missing Company Code Assignment: The employee may not be assigned to a company code in the system, or the assignment is incomplete.
  Incorrect Organizational Structure: The organizational structure may not be set up correctly, leading to issues in determining the employee's entry or leaving date.
  Data Inconsistencies: There may be inconsistencies in the employee's master data, such as missing or incorrect dates related to employment.
  Time Management Configuration: If the time management settings are not properly configured, it can lead to issues in determining the entry or leaving dates.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Employee Master Data:
  
  Go to the employee's master data (transaction code PA30).
  Verify that the employee is assigned to the correct company code and that all relevant dates (entry date, leaving date) are filled in correctly.
  
  
  
  Review Company Code Assignment:
  
  Ensure that the employee has a valid assignment to a company code. You can check this in the Organizational Management (OM) module or through the employee's infotype records (e.g., IT0001 - Organizational Assignment).
  
  
  
  Validate Organizational Structure:
  
  Check the organizational structure to ensure that all necessary components (like company codes, personnel areas, and subareas) are correctly defined and linked.
  
  
  
  Check Time Management Settings:
  
  If applicable, review the time management settings to ensure they are configured correctly for the employee's assignment.
  
  
  
  Run Consistency Checks:
  
  Use transaction codes like PU01 or PU03 to run consistency checks on the employee's data and correct any inconsistencies.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to this specific error message for additional guidance and troubleshooting steps.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and OM-related transactions for organizational management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to view and edit employee data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HCM for further assistance.