How To Fix HRPAYCH_ELM40068 - Canton must be entered for addresses in Switzerland

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_ELM40 - Messages for Withholding Tax

• Message number: 068

• Message text: Canton must be entered for addresses in Switzerland

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_ELM40068 - Canton must be entered for addresses in Switzerland ?

  The SAP error message HRPAYCH_ELM40068 indicates that when processing payroll or employee data for addresses in Switzerland, the "Canton" field must be filled in. This is a common requirement in Swiss payroll processing, as the canton (a region or state in Switzerland) is necessary for tax calculations and other legal requirements.
  Cause:
  The error occurs when an employee's address in Switzerland is missing the canton information. In Switzerland, addresses typically require the following components:
  
  Street
  Postal Code
  City
  Canton
  
  If the canton is not provided, the system cannot process the payroll correctly, leading to this error message.
  Solution:
  To resolve this error, you need to ensure that the canton information is correctly entered in the employee's address details. Here are the steps to do this:
  
  
  Access Employee Master Data:
  
  Go to the transaction code PA30 (Maintain HR Master Data) in SAP.
  
  
  
  Select the Employee:
  
  Enter the employee's personnel number and select the relevant infotype (usually Infotype 0006 - Addresses).
  
  
  
  Edit Address:
  
  Check the address details for the employee. Ensure that the "Canton" field is filled in with the appropriate canton code (e.g., "ZH" for Zurich, "GE" for Geneva, etc.).
  
  
  
  Save Changes:
  
  After entering the canton information, save the changes.
  
  
  
  Reprocess Payroll:
  
  Once the canton is correctly entered, you can reprocess the payroll for the employee.
  
  
  
  Related Information:
  
  Canton Codes: Familiarize yourself with the canton codes used in Switzerland, as these are typically two-letter abbreviations.
  Legal Requirements: Understand the legal requirements for payroll processing in Switzerland, as they may vary by canton.
  SAP Configuration: If this issue occurs frequently, it may be worth checking the configuration settings in SAP to ensure that the system prompts for the canton when entering Swiss addresses.
  
  By ensuring that the canton is always filled in for Swiss addresses, you can prevent this error from occurring in the future.