How To Fix HRPAYCH_ELM40031 - Canton &1 in Addresses (0006) infotype is missing or is invalid

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH_ELM40 - Messages for Withholding Tax

• Message number: 031

• Message text: Canton &1 in Addresses (0006) infotype is missing or is invalid

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH_ELM40031 - Canton &1 in Addresses (0006) infotype is missing or is invalid ?

  The SAP error message HRPAYCH_ELM40031 indicates that there is an issue with the Addresses (Infotype 0006) for a specific employee, particularly related to the Canton field. This error typically arises in the context of payroll processing or when trying to maintain employee master data.
  Cause:
  
  Missing Data: The Canton field in Infotype 0006 is either not filled in or is missing entirely for the employee in question.
  Invalid Data: The data entered in the Canton field may not be valid, possibly due to incorrect formatting or a value that does not exist in the system's predefined list of valid cantons.
  Configuration Issues: There may be configuration issues in the system that prevent the proper validation of the Canton field.
  
  Solution:
  
  
  Check Infotype 0006: 
  
  Go to the employee's master data and check Infotype 0006 (Addresses).
  Ensure that the Canton field is filled in correctly. If it is empty, enter the appropriate value.
  If the value is present, verify that it is valid according to the system's configuration.
  
  
  
  Validate Data:
  
  Ensure that the Canton value corresponds to the correct country and follows the expected format.
  If necessary, consult the list of valid cantons in your SAP system to ensure that the value entered is correct.
  
  
  
  Maintain Configuration:
  
  If the issue persists, check the configuration settings for the Address infotype in the SAP system. This may involve consulting with your SAP HR or Payroll configuration team to ensure that the system is set up correctly to recognize and validate the Canton field.
  
  
  
  Testing:
  
  After making the necessary changes, test the payroll run or the transaction that triggered the error to ensure that the issue has been resolved.
  
  
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like PA30 (Maintain HR Master Data) to access and edit Infotype 0006.
  Documentation: Refer to SAP Help documentation for detailed information on Infotype 0006 and the specific fields related to addresses.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPAYCH_ELM40031 error message.