How To Fix HRPAYCH01023 - Municipality &1 was read from infotype 0038 (key date: &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCH01 - Messages for Payroll Switzerland

• Message number: 023

• Message text: Municipality &1 was read from infotype 0038 (key date: &2)

What causes this issue?

The municipality code is required for withholding tax accounting. Howeve
r, no municipality has been specified in the payroll results. The system
has therefore exported the municipality code from the
<DS:DE.GEMND>Municipality</> field of the Fiscal Data CH infotype
(0038).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can send the withholding tax calculation despite this warning. The s
ystem generates a valid list with the municipality code from infotype
0038.
<ZH>Note:</> If you want to perform retroactive accounting at a later
point in time, the system copies the municipality code from infotype
0038 to the payroll results. The withholding tax report finds the
municipality code in the payroll results and recognizes the change
because there was no mu
nicipality code entered in the original payroll results. The report
therefore automatically generates a correction list ("liste corrective",
LC). It is thus unimportant if the municipality code in the correction
list is different from the municipality code originally reported.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCH01023 - Municipality &1 was read from infotype 0038 (key date: &2) ?

  The SAP error message HRPAYCH01023 indicates an issue related to the municipality data in the payroll process, specifically when reading from infotype 0038 (which is related to the employee's tax information). The message typically arises when the system cannot find the municipality data for the specified key date.
  Cause:
  
  Missing Municipality Data: The municipality data for the employee may not be maintained in infotype 0038.
  Incorrect Key Date: The key date specified may not correspond to a valid entry in infotype 0038.
  Configuration Issues: There may be configuration issues in the payroll settings or in the tax calculation settings.
  Data Inconsistencies: There could be inconsistencies in the employee master data or in the infotype records.
  
  Solution:
  
  
  Check Infotype 0038: 
  
  Go to the employee's master data and check infotype 0038 for the relevant key date. Ensure that the municipality is correctly maintained.
  If the municipality is missing, you will need to add it.
  
  
  
  Verify Key Date: 
  
  Ensure that the key date you are using for the payroll run is valid and corresponds to the entries in infotype 0038.
  
  
  
  Review Configuration: 
  
  Check the payroll configuration settings related to tax calculations and municipality data. Ensure that they are set up correctly.
  
  
  
  Data Consistency Check: 
  
  Run a consistency check on the employee master data to identify any discrepancies or missing information.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or notes related to this error message for any specific guidance or updates.
  
  
  
  Contact Support: 
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Infotype 0038: This infotype is used to maintain tax-related information for employees, including municipality data.
  Key Date: The key date is crucial in determining which records are valid for a specific payroll run.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  By following these steps, you should be able to resolve the HRPAYCH01023 error and ensure that the municipality data is correctly processed in the payroll system.