How To Fix HRPAYCA_MESSAGES019 - Record for employee &1 and business number &2 has been voided

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYCA_MESSAGES - Message class for CA Payroll functionalities

• Message number: 019

• Message text: Record for employee &1 and business number &2 has been voided

What causes this issue?

The system has not been able to import the ROE for employee &V1& and
business number &V2&.

System Response

The record of this employee has been voided by the system, so it can be
processed by a future execution of ROE.

How to fix this error?

Check in the output log the reason why the system was not able to
import this record. Correct the error before generating a new ROE for
the affected employee.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYCA_MESSAGES019 - Record for employee &1 and business number &2 has been voided ?

  The SAP error message HRPAYCA_MESSAGES019 indicates that a record for a specific employee (identified by &1) and business number (identified by &2) has been voided. This typically occurs in the context of payroll processing in the SAP Human Capital Management (HCM) module, particularly in the Canadian payroll system.
  Cause:
  
  Voided Payroll Record: The error arises when an attempt is made to process or access a payroll record that has been voided. This could happen if a payroll run was reversed or if a correction was made to a previously processed payroll.
  Data Integrity Issues: There may be inconsistencies in the payroll data, such as trying to reprocess a payroll run that has already been voided.
  Incorrect Configuration: The payroll configuration may not be set up correctly, leading to attempts to access voided records.
  
  Solution:
  
  Check Payroll Status: Verify the status of the payroll run for the employee in question. Ensure that the payroll run has not been voided or reversed.
  Review Payroll Documents: Look into the payroll documents for the employee and check if there are any voided entries. You can do this through transaction codes like PC00_M99_CEDT (for Canadian payroll) or similar.
  Correct Data Entry: If the voiding was unintentional, you may need to re-enter the payroll data or correct the entries as necessary.
  Consult Payroll Administrator: If you are unsure about the status of the payroll records or how to proceed, consult with your payroll administrator or SAP support team for guidance.
  Use Transaction Codes: Utilize relevant transaction codes to analyze payroll data, such as:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PC00_M99_CEDT: Canadian Payroll Processing
  
  
  Check for Updates: Ensure that your SAP system is up to date with the latest patches and updates, as sometimes issues can be resolved through system updates.
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on payroll processing and error handling.
  SAP Notes: Check SAP Notes for any known issues related to this error message. SAP Notes often provide solutions or workarounds for specific error messages.
  Training: Consider training for HR and payroll staff on how to handle payroll processing and error resolution in SAP.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.