How To Fix HRPAYBR94269 - Quota used for automatic quota creation, without usage

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR94 - Reports log

• Message number: 269

• Message text: Quota used for automatic quota creation, without usage

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR94269 - Quota used for automatic quota creation, without usage ?

  The SAP error message HRPAYBR94269 indicates that there is an issue related to the automatic creation of quotas in the SAP HR module, specifically in the context of Brazilian payroll. This error typically arises when a quota is being created automatically, but there is no usage recorded against that quota.
  Cause:
  
  Quota Configuration: The quota may be configured incorrectly in the system, leading to automatic creation without any actual usage.
  Absence of Usage Data: There may be no recorded usage for the quota, which can happen if employees have not taken leave or if the leave records have not been properly maintained.
  Incorrect Time Evaluation: The time evaluation process may not have been executed correctly, leading to discrepancies in quota calculations.
  Master Data Issues: Employee master data may not be set up correctly, affecting how quotas are generated and utilized.
  
  Solution:
  
  Review Quota Configuration: Check the configuration settings for the quota types in the SAP system. Ensure that the rules for automatic quota creation are set up correctly.
  Check Usage Records: Verify if there are any recorded usages for the quota in question. If not, ensure that the leave requests and approvals are being processed correctly.
  Run Time Evaluation: Execute the time evaluation process to ensure that all relevant data is processed and that quotas are updated accordingly.
  Correct Master Data: Review and correct any issues in the employee master data that may affect quota calculations. This includes checking the employee's leave entitlement and any relevant infotypes.
  Consult Documentation: Refer to SAP documentation or notes related to HR and payroll processing in Brazil for any specific guidelines or updates that may address this error.
  
  Related Information:
  
  SAP Notes: Check for any SAP Notes related to HRPAYBR94269 for patches or updates that may resolve the issue.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PT60 (Time Evaluation), and others that may help in troubleshooting.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary solutions to resolve it.