How To Fix HRPAYBR05003 - Entry in child allowance table not existent from & to & within limit &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBR05 - Salaries

• Message number: 003

• Message text: Entry in child allowance table not existent from & to & within limit &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBR05003 - Entry in child allowance table not existent from & to & within limit & ?

  The SAP error message HRPAYBR05003, which translates to "Entry in child allowance table not existent from & to & within limit &," typically occurs in the context of payroll processing in Brazil, particularly when dealing with child allowances (auxílio para filhos) in the HR module.
  Cause:
  This error usually arises due to one of the following reasons:
  
  
  Missing Configuration: The child allowance table (usually a custom or standard table that holds the details of child allowances) does not have an entry for the specified period. This could be due to missing data or incorrect configuration in the payroll settings.
  
  
  Incorrect Date Range: The date range specified in the payroll run does not match any entries in the child allowance table. This can happen if the payroll period is not aligned with the entries in the table.
  
  
  Data Entry Errors: There may be errors in the data entry for child allowances, such as incorrect employee records or missing child allowance details.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the child allowance data, leading to this error.
  
  
  Solution:
  To resolve the HRPAYBR05003 error, you can take the following steps:
  
  
  Check Child Allowance Table: Verify that the child allowance table (usually a custom table or a standard SAP table) has the necessary entries for the specified date range. You can do this by navigating to the relevant transaction code (e.g., SE16 or SE11) and checking the entries.
  
  
  Update Configuration: If the entries are missing, you may need to update the configuration for child allowances. This could involve adding new entries for the relevant periods or adjusting existing ones.
  
  
  Review Payroll Period: Ensure that the payroll period you are processing aligns with the entries in the child allowance table. If there is a mismatch, adjust the payroll period accordingly.
  
  
  Data Validation: Check the employee records to ensure that all necessary data related to child allowances is correctly entered. This includes verifying that the employee has the correct child allowance information in their master data.
  
  
  Authorization Check: Ensure that the user running the payroll has the necessary authorizations to access and process child allowance data.
  
  
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team for specific guidelines related to child allowances in your version of SAP.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Payroll Configuration: Familiarize yourself with the payroll configuration settings related to child allowances in the SAP HR module.
  Testing: After making changes, perform a test payroll run to ensure that the error is resolved and that child allowances are being processed correctly.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP HR and payroll for further assistance.