How To Fix HRPAYBE_TAX028 - Fiche &1 is already declared, no original declaration possible

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_TAX - Tax

• Message number: 028

• Message text: Fiche &1 is already declared, no original declaration possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_TAX028 - Fiche &1 is already declared, no original declaration possible ?

  The SAP error message HRPAYBE_TAX028 indicates that there is an issue with the declaration of a tax fiche (a tax declaration document) in the Belgian payroll system. Specifically, the message states that the fiche (in this case, identified by &1) has already been declared, and therefore, an original declaration cannot be processed again.
  Cause:
  
  Duplicate Declaration: The most common cause of this error is that the tax fiche has already been submitted to the tax authorities. In Belgium, once a fiche is declared, it cannot be declared again as an original.
  Incorrect Processing: There may have been an attempt to reprocess or correct a fiche that has already been finalized and submitted.
  System Configuration: There could be issues with the configuration of the payroll system that are causing it to incorrectly identify the status of the fiche.
  
  Solution:
  
  Check Fiche Status: Verify the status of the fiche in question. You can do this by checking the relevant payroll reports or the tax fiche history in the SAP system.
  Review Declaration History: Look for any previous declarations made for the same fiche. If it has already been declared, you will need to determine if a correction or an amendment is necessary instead of trying to declare it again.
  Use Correct Process for Amendments: If you need to make changes to a fiche that has already been declared, follow the appropriate process for submitting an amended declaration rather than attempting to submit the original again.
  Consult Documentation: Refer to SAP documentation or your organization's payroll procedures for handling tax fiches and declarations to ensure compliance with local regulations.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in SAP HR and payroll for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on handling tax fiches in Belgium.
  Legal Requirements: Familiarize yourself with the legal requirements for tax declarations in Belgium, as this may impact how you handle fiches and any necessary corrections.
  Training: Ensure that payroll staff are trained on the proper procedures for handling tax fiches to minimize the risk of errors in the future.
  
  By following these steps, you should be able to address the HRPAYBE_TAX028 error and ensure compliance with tax declaration processes in Belgium.