How To Fix HRPAYBE_DMFA038 - Employee not found in previous files. &1 &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_DMFA - DMFA messages

• Message number: 038

• Message text: Employee not found in previous files. &1 &2.

What causes this issue?

System was not able to determine pervious situation of an employee.
This can be caused by an employee declared without social security
number (RSZRR) in DmfA Original and being corrected by social security
by filling in the right number. Actions for those employees, in this
case a deletion, can lead to a non-determinable key set, when personal
information (NAME etc.) is not provided.

System Response

Employee has been excluded from deletion. (RSZRR &V1& )

How to fix this error?

Check the source (&V2&) of the employee

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_DMFA038 - Employee not found in previous files. &1 &2. ?

  The SAP error message HRPAYBE_DMFA038, which states "Employee not found in previous files. &1 &2," typically occurs in the context of payroll processing in the SAP HR module, particularly in Belgium. This error indicates that the system is unable to find the employee's data in the previous payroll files, which is necessary for processing the current payroll run.
  Causes:
  
  Missing Data: The employee may not have been included in previous payroll runs, leading to a lack of historical data.
  Incorrect Employee Number: The employee number referenced in the payroll run may be incorrect or not exist in the system.
  Data Migration Issues: If there has been a recent migration of data or changes in the employee master data, it may not have been properly updated in the payroll system.
  Payroll Period Issues: The payroll period being processed may not align with the periods for which the employee has been active or has data.
  Configuration Issues: There may be configuration issues in the payroll settings that prevent the system from recognizing the employee's previous records.
  
  Solutions:
  
  Verify Employee Data: Check the employee master data to ensure that the employee exists and is correctly set up in the system.
  Check Payroll History: Review the payroll history for the employee to confirm that they have been processed in previous payroll runs.
  Correct Employee Number: Ensure that the correct employee number is being used in the payroll run.
  Run Payroll for Previous Periods: If the employee was not included in previous payroll runs, you may need to run payroll for those periods to generate the necessary historical data.
  Consult with HR/Payroll Team: Collaborate with the HR or payroll team to ensure that all necessary data is available and correctly configured.
  Review Configuration: Check the payroll configuration settings to ensure that they are set up correctly for the employee's data.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases notes that address known issues and provide solutions.
  Documentation: Review SAP documentation related to payroll processing and error handling for additional insights.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PC00_MXX_CALC (Payroll Calculation) to help troubleshoot the issue.
  
  If the problem persists after following these steps, it may be necessary to engage SAP support or a consultant with expertise in SAP HR and payroll to further investigate the issue.