How To Fix HRPAYBE_DMFA013 - Employee records already written to database.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_DMFA - DMFA messages

• Message number: 013

• Message text: Employee records already written to database.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_DMFA013 - Employee records already written to database. ?

  The SAP error message HRPAYBE_DMFA013 indicates that there is an attempt to write employee records to the database, but the records have already been written. This error typically occurs in the context of payroll processing or data uploads in the SAP HR module, particularly in the Belgian payroll system.
  Cause:
  
  
  Duplicate Processing: The most common cause of this error is that the payroll run or data upload process is being executed multiple times for the same employee records. This can happen if the payroll run is accidentally triggered more than once or if there is a retry mechanism that does not properly check for existing records.
  
  
  Data Integrity Issues: There may be issues with data integrity where the system believes that the records have not been processed, but they have already been written to the database.
  
  
  Incorrect Configuration: Configuration settings in the payroll processing or data upload programs may not be set correctly, leading to attempts to reprocess already existing records.
  
  
  Solution:
  
  
  Check Payroll Runs: Verify if the payroll run has already been executed for the employees in question. You can do this by checking the payroll results or logs for the specific period.
  
  
  Review Logs: Look at the logs generated during the payroll processing or data upload to identify if there were any errors or warnings that might indicate why the system is trying to write the records again.
  
  
  Data Cleanup: If you find that there are duplicate records, you may need to clean up the database. This could involve deleting or correcting the duplicate entries, but this should be done with caution and ideally in a test environment first.
  
  
  Configuration Check: Review the configuration settings related to payroll processing to ensure that they are set up correctly and that there are no issues that could lead to duplicate processing.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to this specific error message for any additional troubleshooting steps or patches that may be available.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may have additional insights or solutions based on the specific version of SAP you are using.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may help in reviewing employee records and payroll results.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or workarounds.
  Testing Environment: If possible, replicate the issue in a testing environment to better understand the cause without affecting production data.
  
  By following these steps, you should be able to diagnose and resolve the HRPAYBE_DMFA013 error effectively.