How To Fix HRPAYBE_DI118 - Declaration number already exists as a previously used Dimona number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYBE_DI - HR-Belgium: Dimona message class

• Message number: 118

• Message text: Declaration number already exists as a previously used Dimona number

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYBE_DI118 - Declaration number already exists as a previously used Dimona number ?

  The SAP error message HRPAYBE_DI118, which states "Declaration number already exists as a previously used Dimona number," typically occurs in the context of payroll processing in Belgium, particularly when dealing with Dimona declarations. Dimona is a system used in Belgium for reporting employee work contracts and terminations to the authorities.
  Cause:
  This error usually arises when:
  
  Duplicate Declaration: The system is trying to create a new Dimona declaration with a number that has already been used for a previous declaration. Each Dimona declaration must have a unique number.
  Incorrect Data Entry: There may be an issue with the data entry where the same declaration number is being reused inadvertently.
  System Configuration: There might be a configuration issue in the SAP system that is causing it to generate duplicate numbers.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Declarations: 
  
  Review the existing Dimona declarations in the system to confirm if the declaration number in question has already been used. You can do this by accessing the relevant transaction codes (e.g., PC00_M10_DMN1) to view Dimona declarations.
  
  
  
  Use a Unique Declaration Number: 
  
  If you are manually entering the declaration number, ensure that you are using a unique number that has not been used before.
  
  
  
  Review Configuration Settings: 
  
  Check the configuration settings in the SAP system related to Dimona declarations. Ensure that the number range for Dimona declarations is set up correctly to avoid duplication.
  
  
  
  Consult with Payroll Administrator: 
  
  If you are unsure about the correct declaration number or how to proceed, consult with your payroll administrator or SAP HR consultant for guidance.
  
  
  
  SAP Notes and Support: 
  
  Check for any relevant SAP Notes that may address this specific error. Sometimes, SAP releases updates or patches that can resolve known issues.
  
  
  
  Testing in a Sandbox Environment: 
  
  If possible, replicate the issue in a test or sandbox environment to better understand the cause and test potential solutions without affecting live data.
  
  
  
  Related Information:
  
  Dimona Declarations: Understand the purpose and requirements of Dimona declarations in Belgium, including the necessary data and timelines for submission.
  SAP HR Module: Familiarize yourself with the SAP HR module, particularly the payroll processing and reporting functionalities.
  Documentation: Refer to SAP documentation or user manuals for detailed instructions on handling payroll-related errors and managing Dimona declarations.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your IT support team or SAP support for further investigation.