How To Fix HRPAYAT_3670027 - A data record already exists for &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAT_3670 - Insured Person Notif. Infotype 3670 (SI Notif. Suppl. A)

• Message number: 027

• Message text: A data record already exists for &1 &2

What causes this issue?

You want to create a new infotype record.

System Response

The SAP system returns the following error message: A data record
already exists for this subtype and date but no message has been t
ransferred to ELDA for this data record.
If this data record exists, we do not advise that you create a new data
record. For example, it is not worthwhile to create a new registration
if a registration already exists, even though it has not been
transferred to ELDA.

How to fix this error?

Cancel the current activity and use the originally existing data record
instead, or delete the originally existing data record and create a new
data record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAT_3670027 - A data record already exists for &1 &2 ?

  The SAP error message HRPAYAT_3670027 indicates that a data record already exists for the specified employee (represented by placeholders &1 and &2). This error typically occurs in the context of payroll processing or personnel administration when there is an attempt to create or update a record that already exists in the system.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that there is an attempt to create a new record for an employee that already has an existing record for the same data type (e.g., payroll, infotype).
  Incorrect Data Entry: Sometimes, incorrect or incomplete data entry can lead to the system interpreting the input as a duplicate.
  Timing Issues: If multiple processes are trying to update the same record simultaneously, it can lead to conflicts and this error.
  Configuration Issues: There may be issues with the configuration of the infotypes or payroll areas that lead to unexpected behavior.
  
  Solution:
  
  Check Existing Records: Verify if a record already exists for the employee in question. You can do this by checking the relevant infotypes (e.g., IT0000, IT0001, etc.) in the SAP system.
  Correct Data Entry: Ensure that the data being entered is correct and does not duplicate existing records. If you are trying to create a new record, make sure it is for a different period or type.
  Use Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and manage existing records.
  Consult with HR Team: If you are unsure about the data or the process, consult with your HR team or SAP support team for guidance.
  Check for Locks: If the error is due to timing issues, check if there are any locks on the records that might be causing the conflict.
  Review Configuration: If the issue persists, review the configuration settings related to payroll and infotypes to ensure they are set up correctly.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to SAP documentation for detailed information on the specific infotypes and payroll processes involved.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.