How To Fix HRPAYAT_0136004 - Payment method is initial (cash payment)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYAT_0136 - Messages for IT0136

• Message number: 004

• Message text: Payment method is initial (cash payment)

What causes this issue?

You have not made an entry in the Payment Method field.

System Response

No entry means a cash payment:
In Payroll, the bank transfer record is written to the table BT with the
initial payment method.
The preliminary data medium exchange program outputs a warning message
for such a record and does not perform a bank transfer.

How to fix this error?

Check whether cash payment is really to be used as the payment method.
If necessary, change this to 'Bank Transfer'.
If the bank transfer information is not yet available, select the 'Bank
Transfer Information Missing' indicator. In Payroll, a credit is then
created.
Do not enter any bank details if the payment method cash payment is to
be used.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYAT_0136004 - Payment method is initial (cash payment) ?

  The SAP error message HRPAYAT_0136004, which indicates that the payment method is initial (cash payment), typically arises in the context of payroll processing in SAP HR (Human Resources) modules. This error suggests that the system is unable to process a payment because the payment method has not been properly defined or is set to an initial state.
  Cause:
  
  Unconfigured Payment Method: The payment method for the employee or payroll run has not been set up correctly in the system.
  Missing Configuration: The payment method may not be assigned to the employee's master data or payroll data.
  Incorrect Payroll Area Settings: The payroll area settings may not have the necessary configurations for the payment method.
  Data Entry Error: There may be a data entry error in the employee's master data or payroll data.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Go to the employee's master data (transaction PA30) and check the payment method assigned under the "Bank Details" infotype (IT 0009).
  Ensure that a valid payment method (e.g., bank transfer) is assigned instead of the initial cash payment.
  
  
  
  Configure Payment Methods:
  
  If the payment method is not configured, you may need to set it up in the system. This can be done in the customizing settings (transaction SPRO) under:
  
  Personnel Management > Payroll > Payroll: Austria > Payment Methods.
  
  
  Ensure that the payment method is correctly defined and linked to the appropriate payroll area.
  
  
  
  Review Payroll Area Settings:
  
  Check the payroll area settings to ensure that the payment method is allowed for the specific payroll area.
  Make sure that the payroll area is configured to support the payment method you intend to use.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary changes, run a payroll simulation to verify that the error has been resolved.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific details on configuring payment methods and resolving payroll-related issues.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  PA30 (Maintain HR Master Data)
  SPRO (SAP Reference IMG)
  PC00_MXX_CALC (Payroll Calculation)
  
  
  
  Infotypes: 
  
  IT 0009 (Bank Details)
  
  
  
  SAP Notes: 
  
  Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HR and Payroll.