How To Fix HRPAY99PM003 - Personnel numbers exist without an administrator assignment in IT 1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99PM - Messages for HR Process Manager

• Message number: 003

• Message text: Personnel numbers exist without an administrator assignment in IT 1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99PM003 - Personnel numbers exist without an administrator assignment in IT 1 ?

  The SAP error message HRPAY99PM003 indicates that there are personnel numbers in the system that do not have an administrator assignment in Infotype 1 (IT 1), which is the Organizational Assignment infotype. This can lead to issues in payroll processing and other HR-related functions, as the system requires a valid administrator assignment for personnel management.
  Cause:
  The primary cause of this error is that certain personnel records have not been assigned to an administrator or have missing or incorrect data in Infotype 1. This can happen due to various reasons, such as:
  
  New employees being created without proper administrator assignments.
  Changes in organizational structure that have not been reflected in the personnel records.
  Data migration issues where records were imported without the necessary assignments.
  
  Solution:
  To resolve this error, you need to ensure that all personnel numbers have a valid administrator assignment in Infotype 1. Here are the steps to do this:
  
  
  Identify Affected Personnel Numbers:
  
  Use transaction code SE16 or SE16N to access the table PA0001 (Organizational Assignment).
  Filter for records where the administrator assignment is missing or incorrect.
  
  
  
  Update Infotype 1:
  
  Use transaction code PA30 (Maintain HR Master Data) to update the affected personnel records.
  Enter the personnel number and select Infotype 1.
  Ensure that the administrator field is filled in correctly. This typically involves assigning the correct position or organizational unit.
  
  
  
  Check for Consistency:
  
  After making the necessary updates, check for consistency in the data. You can use transaction PA03 to review the infotype configuration and ensure that the administrator assignment is valid.
  
  
  
  Test Payroll Processing:
  
  Once the updates are made, run a test payroll to ensure that the error does not reoccur.
  
  
  
  Review Organizational Structure:
  
  If there are frequent occurrences of this error, it may be beneficial to review the organizational structure and ensure that all changes are properly reflected in the personnel records.
  
  
  
  Related Information:
  
  Infotype 1 (IT 1): This infotype contains key data about an employee's organizational assignment, including their position, organizational unit, and administrator.
  Administrator Assignment: This is typically a field that links the employee to a specific administrator or manager within the organization, which is crucial for various HR processes.
  Transaction Codes:
  
  PA30: Maintain HR Master Data
  SE16/SE16N: Data Browser for table access
  PA03: Maintain HR Infotypes
  
  
  
  By following these steps, you should be able to resolve the HRPAY99PM003 error and ensure that all personnel records are correctly assigned to an administrator.