How To Fix HRPAY99OC200 - This is not a valid off-cycle reason

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99OC - International payroll accounting, off-cycle

• Message number: 200

• Message text: This is not a valid off-cycle reason

What causes this issue?

The specified off-cycle reason is not valid.

System Response

You cannot enter this reason.
&WHAT_TO_DO
Please select a valid off-cycle reason.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99OC200 - This is not a valid off-cycle reason ?

  The SAP error message HRPAY99OC200 ("This is not a valid off-cycle reason") typically occurs in the context of payroll processing when an invalid off-cycle reason is selected. This error can arise in various scenarios, such as when processing off-cycle payroll runs for employees.
  Cause:
  
  Invalid Off-Cycle Reason: The off-cycle reason code you are trying to use is not defined in the system or is not valid for the specific payroll run you are attempting to execute.
  Configuration Issues: The off-cycle reason may not be properly configured in the system, or it may not be assigned to the relevant payroll area or employee group.
  Authorization Issues: The user may not have the necessary authorizations to use the selected off-cycle reason.
  
  Solution:
  
  
  Check Off-Cycle Reason Configuration:
  
  Go to the configuration settings in SAP (usually in the SPRO transaction).
  Navigate to the payroll settings and check the configuration for off-cycle reasons.
  Ensure that the off-cycle reason you are trying to use is defined and active.
  
  
  
  Verify Payroll Area and Employee Group:
  
  Ensure that the off-cycle reason is assigned to the correct payroll area and employee group.
  Check if the employee for whom you are processing the off-cycle payroll is associated with the correct payroll area.
  
  
  
  Use Valid Off-Cycle Reasons:
  
  If you are unsure about which off-cycle reasons are valid, consult the documentation or configuration settings to find a list of valid off-cycle reasons.
  Select a different off-cycle reason that is confirmed to be valid.
  
  
  
  Check User Authorizations:
  
  Ensure that the user executing the payroll run has the necessary authorizations to use the selected off-cycle reason.
  If needed, consult with your SAP security team to verify and adjust user roles and permissions.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Calculation) to review employee data and payroll settings.
  Documentation: Refer to SAP Help documentation for detailed information on payroll processing and off-cycle payroll runs.
  Testing: After making any changes, perform a test run to ensure that the error is resolved and that the payroll process can be completed successfully.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP HR expert for further assistance.